Executive Assistant, Engineering

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figmas platform helps teams bring ideas to lifewhether youre brainstorming creating a prototype translating designs into code or iterating with AI. From idea to product Figma empowers teams to streamline workflows move faster and work together in real time from anywhere in the world. If youre excited to shape the future of design and collaboration join us!

As an Executive Assistant in Engineering youll be responsible for keeping VPs and their pillars organized as we scale for this role youll work directly with your leaders to manage day-to-day administrative and operational needs partner closely with their leadership teams and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying the gaps you will drive processes rhythms and operate as a trusted partner across various stakeholders to drive outcomes. Our Engineering team is growing quickly which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole.

This is a full time role that will be held from our SF Hub.

• Manage VPs calendar meetings business travel arrangements expenses and inbox management
• Act as a delegate for the VP signing off of expenses PO approval and various other tooling as needed with careful attention to internal policy
• Be a strategic thought partner to the VP and their leadership team with a focus on engineering operations process and long term planning
• Identify areas to optimize VPs time and make recommendations in regard to time management prioritization and business needs
• Drive leadership meetings by organizing the agenda taking notes and moving relevant action items forward
• Lead large scale planning for monthly and quarterly meetings coordinating content and slides
• Organize in-person leadership offsites including working with external venues and internal stakeholders
• Prepare and/or build materials for the VP within Figma and FigJam and Ad hoc project management

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts experiences and opinions allows our employees our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity/expression veteran status or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role participate in the interview process perform essential job functions and receive other benefits and privileges of employment. If you require accommodation please reach out to . These modifications enable an individual with a disability to have an equal opportunity not only to get a job but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection we require all candidates keep their cameras on during video interviews. Additionally if hired you will be required to attend in person onboarding.

By applying for this job the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figmas Candidate Privacy Notice.