Executive Assistant

About Us - Values Overview

Department Summary

The College of Engineering (CENG) provides much of the core curriculum for undergraduates and offer bachelors masters and doctoral degrees. The CENG Deans Office works to assist all academic departments in CENG to support the teaching learning and research efforts of each unit.

Position Overview

Assists the Dean in carrying out his responsibilities on a daily basis. This position provides confidential administrative and secretarial support including the preparation of correspondence processing calls and visitors maintenance of office files and assistance with meetings travel preparations and college operations. Also serves as office manager for the Deans office.

Minimum Qualifications

Bachelors degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education training and experience.

Knowledge Skills and Abilities

• Advanced MS Office skills.
• Knowledge and experience with accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work under pressure to adjust to constant changes to handle multiple tasks and to coordinate the work of others.
• Ability to keep complex records to assemble and organize data of complex nature and to prepare and submit reports in acceptable formats.
• Ability to conceptualize plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment tact and resourcefulness.
• Skill in developing and maintaining good working relationships with individuals and teams.
• Knowledge of policies practices procedures and terminology of assigned function.

Preferred Qualifications

2 Years experience of direct support for an academic unit leadership.

Job Duties

• Oversees administrative operations in the Deans office.
• Personal assistant to the dean maintaining calendar appointments correspondence and files.
• Interprets policies and procedures to faculty staff and students.
• Develops and maintains organizational and staffing plans.
• Hires supervises directly or indirectly and evaluates subordinates.
• Provides input and administrative support for proposed programs and operational changes.
• Maintains contact and liaison with other University offices and with administrative officers and executive officers of external agencies.
• Coordinates events special assignments and projects.

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

8:00am - 5:00pm Monday to Friday

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit and takes actions to prevent discrimination harassment (including sexual violence domestic violence dating violence and stalking) and retaliation on the basis of race color religion national origin sex age disability genetic information or veteran status in its application employment practices and facilities; nor permits race color national origin religion age disability veteran status or sex discrimination and harassment in its admissions processes and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination harassment and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice file a charge or report or testify assist or participate in a related investigation or proceeding.