Executive Assistant
Job Location:
Dallas, IA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Copart Inc. a technology leader and the premier online vehicle auction platform globally with over 200 facilities located across the world Copart links vehicle sellers to more than 750000 buyers in over 190 countries. We believe in providing an unmatched experience every day and everywhere driven by our people processes and technology.
Copart is a global leader in online vehicle auctions and automotive remarketing services operating across multiple countries and serving thousands of Members worldwide. Our success is driven by operational excellence an entrepreneurial mindset and a strong commitment to integrity ownership innovation and results.
We are seeking a highly experienced and proactive Executive Assistant to provide high-level support to COO and CMO roles. This role goes beyond traditional administrative support - it is a strategic partner position that enables leadership to focus on high-impact priorities by managing complex operations communications and cross-functional coordination.
The ideal candidate thrives in a fast-paced high-visibility environment demonstrates sound judgment and operates with a high degree of autonomy discretion and professionalism.
Executive Support & Prioritization
- Manage complex executive calendars balancing internal meetings board-related activities and external engagements
- Anticipate scheduling conflicts and proactively prioritize based on business needs
- Prepare briefings agendas and pre-read materials to ensure executives are well-prepared
- Serve as a key point of contact for internal and external stakeholders including senior leaders and partners
- Draft review and manage communications on behalf of executives
- Maintain strict confidentiality across all sensitive business matters
- Coordinate domestic and international travel including multi-destination itineraries
- Organize high-level meetings (Board meetings leadership offsites investor events)
- Ensure effective meeting preparation execution and follow-up
- Track priorities action items and deadlines across multiple functions
- Identify opportunities to improve workflows and increase operational efficiency
- Partner cross-functionally with HR Finance Legal and other departments
- Support leadership team rhythms including planning cycles and performance management timelines
- Assist with organizational structure updates headcount tracking and documentation
- Facilitate leadership meetings ensuring alignment on priorities and accountability
- 5 years of Executive Assistant experience supporting senior leaders (VP level preferred)
- Strong ability to manage competing priorities in a fast-paced environment
- Exceptional organizational time-management and problem-solving skills
- Excellent written and verbal communication skills
- High level of discretion and professionalism with confidential information
- Advanced proficiency in Microsoft Office (Outlook Excel Word) or Google Workspace
- Strong interpersonal skills and ability to build relationships across all levels
- Experience in large complex organizations (Fortune 500 or similar)
- Exposure to project management or operational planning
- Exercises sound judgment and knows when to escalate vs. act independently
- Remains calm and effective under pressure
- Demonstrates an enterprise mindset and business awareness
- Balances attention to detail with strategic priorities
- Operates as a trusted partner to leadership not just administrative support
Medical/Dental/Vision
401k plus a company match
ESPP - Employee Stock Purchase Plan
EAP - Employee Assistance Program (no cost to you)
Vacation & Sick pay
Paid Company Holidays
Life and AD&D Insurance
Discounts
Along with many other employee benefits.
#LI-KK1
At Copart we are focused on harnessing the power of diversity inclusion and collaboration. By embracing diverse perspectives we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated included and inspired to grow and contribute meaningfully.
E-Verify Program Participant: Copart participates in the Department of Homeland Security U.S. Citizenship and Immigration Services E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:
Required Experience:
IC
About Company
Register to start bidding & winning! Global leader in 100% online auto auctions. 175,000+ total loss salvage, used, wholesale and repairable cars, trucks, SUVs, motorcycles, and more available for sale.
