Executive Assistant Customer Experience Operations

Innovate with purpose

At BILL we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools we help businessesfrom startups to established brandsmake smarter decisions and gain control of their operations. And we dont stop there: were creating the future of financial automation so businesses can spend more time on what matters.

Working here means you become part of a vision-driven team thats ready to tackle challenges and build cutting-edge solutions. We value purpose drive and curiosityand we thrive in a fast-paced ever-changing environment. Whether in one of our offices in San Jose CA Draper UT or in a remote-eligible role BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks.

BILL builds high performing teams and we seek to hire the best talent for every role. Were committed to building a workplace that fosters inclusion and diverse perspectives valuing each persons unique skills and experiences. Wed love to hear from youyou might be just what were looking for whether in this role or another.

Lets give businesses more time for what matters.

Make your impact within a rapidly growing Fintech Company

We are looking for a highly motivated innovative results driven Executive Assistant to provide administrative and coordination support to a senior leader in a dynamic and high growth environment. This position will proactively coordinate manage and keep track of necessary schedules projects and commitments and contribute to program coordination for transformation initiatives.

• Assist management with daily operational activities including calendar management scheduling and meeting coordination for leadership calendars
• Coordinate individual and group travel including but not limited to transportation and accommodations meals and other out of town events
• Identify and facilitate necessary workflows for review and approval sign-offs (including but not limited to contracts agreements invoices expense reports etc)
• Manage and coordinate department Wiki page including creating and coordinating relevant and timely content and frequent updates
• Maintain organizational charts team calendars and distribution lists up to date
• Create and manage organization wide communications
• Assist in the planning and organizing of conferences events staff training and employee engagement activities
• Conduct research to prepare and proof briefing materials agendas and presentation decks
• Plan and coordinate social events and team building exercises including arrangements with third party
• Collaborate with assistant community to create best practices; identify opportunities for streamlined support and improved productivity across the company
• Contribute to programs and processes that improve the productivity of leaders and their teams through centralized program coordination or support

Wed love to chat if you have:

• 2 years experience supporting exec-level professionals
• High energy and creative
• Excellent interpersonal and communication skills
• Excellent organizational and time management skills
• Ability to multitask and prioritize
• Self-starter with strong analytical and problem-solving skills
• Passion for and commitment to operational excellence and service to the team and company
• Situational awareness and proactive program management
• Proficiency in Microsoft Office and Google Suite

Whats in it for you

Redefining how businesses automate their work is a fast-paced exciting and fun environment. But we also have benefits and perks to ensure the magic isnt only experienced by our customers but by our employees as well.

Here is a preview of some of the amazing benefits here at BILL:

• 100% paid employee health dental and vision plans (choose HMO PPO or HDHP)
• HSA & FSA accounts
• Life Insurance Long & Short-term disability coverage
• Employee Assistance Program (EAP)
• 11 Observed holidays and wellness days and flexible time off
• Employee Stock Purchase Program with employee discounts
• Wellness & Fitness initiatives
• Employee recognition and referral programs
• And much more

Dont believe us Check out our culture benefits and teams on our career site LinkedIn Life or YouTube pages.

BILL is an Equal Opportunity Employer. We believe our best ideas come from the unique stories perspectives and experiences of our team members. We welcome people of all backgrounds abilities and identities to bring their authentic selves and contribute to our culture.

We are committed to a transparent inclusive hiring process that reflects our values. If you need accommodations at any stage please contact . To ensure a fair evaluation our Candidate Integrity Policy prohibits the use of unapproved external assistance including generative AI during live interviews or assessments. Doing so will result in a review and potential disqualification.

Our Applicant Privacy Notice describes how BILL treats the personal information it receives from applicants.