Executive Assistant Commercialization

At Genmab we are dedicated to building extranotordinary futures together by developing antibody products and groundbreaking knock-your-socks-off KYSO antibody medicines that change lives and the future of cancer treatment and serious diseases. We strive to create champion and maintain a global workplace where individuals unique contributions are valued and drive innovative solutions to meet the needs of our patients care partners families and employees.

Our people are compassionate candid and purposeful and our business is innovative and rooted in science. We believe that being proudly authentic and determined to be our best is essential to fulfilling our purpose. Yes our work is incredibly serious and impactful but we have big ambitions bring a ton of care to pursuing them and have a lot of fun while doing so.

Does this inspire you and feel like a fit Then we would love to have you join us!

Role Summary

The Executive Assistant (EA) is a trusted high-discretion partner to the U.S. General Manager for Commercialization. This role enables leadership to operate at maximum effectiveness by owning complex scheduling and travel managing leadership meeting cadence (agendas pre-reads follow-ups) coordinating cross-functional communications and executing high-visibility meetings and events (executive offsites all-hands team engagement activities).

The EA also supports operational workflows including expenses purchase orders vendor contracting coordination and document/knowledge management across Microsoft 365 and enterprise systems. This role requires excellent judgment anticipatory execution and comfort working in a fast-paced regulated environment.

Key Responsibilities

Executive partnership and leadership support

• Serve as a trusted partner to the U.S. GM; proactively manage competing priorities and shifting schedules with sound judgment and discretion.

• Independently manage complex calendars across time zones and stakeholders; prepare leaders for meetings by ensuring logistics attendees and materials are aligned.

• Collaborate with the US Market Communications team to draft proofread and format executive-ready communications and presentations; maintain distribution lists and org charts as needed.

Operating cadence and meeting governance

• Own recurring leadership meeting cadences (e.g. leadership team meetings business reviews planning sessions): request agenda inputs coordinate pre-reads compile materials and drive follow-up on action items.

• Partner with the US Market Communications team to produce large-format virtual meetings (Teams) and hybrid sessions; coordinate A/V room bookings and run-of-show support.

Travel expenses and reimbursement

• Coordinate end-to-end domestic and international travel including itineraries last-minute changes and traveler readiness.

• Prepare and reconcile expense reports in Concur.

Procurement vendors and budget hygiene

• Coordinate vendor onboarding agreements and contracting workflows (routing intake required documentation).

• Request and track purchase orders; ensure invoices are processed accurately and on time in alignment with company policies.

• Track and reconcile department spend items relevant to leadership operations and events; partner with Finance and Procurement as needed.

Events offsites and employee engagement logistics

• Plan and execute logistics for U.S. events (all-hands leadership offsites visiting leadership meetings team-building events): venue/space catering A/V attendee communications and onsite support.

• Support conference and congress logistics including scheduling coordination and executive travel readiness.

Onboarding/offboarding and cross-functional coordination

• Support onboarding and offboarding logistics (access requests equipment coordination calendar setup meeting introductions) partnering with HR/People Operations and IT.

• Maintain organized knowledge repositories and single source of truth files using SharePoint/Teams; ensure version control for key leadership documents.

Continuous improvement and ways of working

• Identify and implement more efficient ways of working using productivity tools templates and AI-enabled features (e.g. Microsoft Copilot).

Requirements

• Education: High school diploma or GED required; associate or bachelors degree preferred.

• Experience: Minimum 6 years supporting senior leaders (SVP level or equivalent) in a complex fast-paced environment; demonstrated success supporting multiple leaders and stakeholder groups.

• Proven ability to handle highly confidential information with discretion and independently resolve complex prioritization challenges.

• Advanced proficiency in Microsoft 365 including Outlook PowerPoint Excel Teams and SharePoint.

• Experience with enterprise travel expense and procurement workflows (e.g. Concur and PO/procurement systems such as Coupa Ariba or eMarketplace).

• Strong written and verbal communication skills stakeholder management and executive presence.

• Proven ability to plan and execute onsite and offsite meetings and events with logistical excellence.

Preferred Qualifications

• Experience in pharma/biotech or another regulated environment (e.g. SOX compliance vendor controls) particularly within commercial organizations.

• Experience managing executive operating cadence including leadership team meeting governance pre-reads and action tracking.

• Systems fluency beyond Microsoft 365 such as Smartsheet Veeva DocuSign or Workday.

• Familiarity with GenAI productivity tools (e.g. Microsoft Copilot) for drafting summarization and formatting support.

Work Model and Location

• Hybrid role based in Plainsboro NJ with expected on-site presence three days per week. Additional on-site support required for leadership visits all-hands offsites and key meetings.

• Occasional travel up to 10%.

• This position is non-exempt and eligible for overtime

For US based candidates the proposed salary band for this position is as follows:

The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience and location. Also certain positions are eligible for additional forms of compensation such as discretionary bonuses and long-term incentives.

When you join Genmab youre joining a culture that supports your physical financial social and emotional wellness. Within the first year regular full-time U.S. employees are eligible for:

• 401(k) Plan: 100% match on the first 6% of contributions

• Health Benefits: Two medical plan options (including HDHP with HSA) dental and vision insurance

• Voluntary Plans: Critical illness accident and hospital indemnity insurance

• Time Off: Paid vacation sick leave holidays and 12 weeks of discretionary paid parental leave

• Support Resources: Access to child and adult backup care family support programs financial wellness tools and emotional well-being support

• Additional Perks: Commuter benefits tuition reimbursement and a Lifestyle Spending Account for wellness and personal expenses

About You

• You are genuinely passionate about our purpose

• You bring precision and excellence to all that you do

• You believe in our rooted-in-science approach to problem-solving

• You are a generous collaborator who can work in teams with a broad spectrum of backgrounds

• You take pride in enabling the best work of others on the team

• You can grapple with the unknown and be innovative

• You have experience working in a fast-growing dynamic company (or a strong desire to)

• You work hard and are not afraid to have a little fun while you do so!

Locations

Genmab maximizes the efficiency of an agile working environment when possible for the betterment of employee work-life balance. Our offices are crafted as open community-based spaces that work to connect employees while being immersed in our powerful laboratories. Whether youre in one of our office spaces or working remotely we thrive on connecting with each other to innovate.

About Genmab

Genmab is an international biotechnology company with a core purpose to improve the lives of patients through innovative and differentiated antibody therapeutics. For 25 years its hard-working innovative and collaborative team has invented next-generation antibody technology platforms and harnessed translational quantitative and data sciences resulting in a proprietary pipeline including bispecific T-cell engagers antibody-drug conjugates next-generation immune checkpoint modulators and effector function-enhanced antibodies. By 2030 Genmabs vision is to transform the lives of people with cancer and other serious diseases with Knock-Your-Socks-Off (KYSO) antibody medicines.

Established in 1999 Genmab is headquartered in Copenhagen Denmark with international presence across North America Europe and Asia Pacific. For more information please visit and follow us on LinkedIn and X.

Genmab is committed to protecting your personal data and privacy. Please see our privacy policy for handling your data in connection with your application on our website Job Applicant Privacy Notice ().

Please note that if you are applying for a position in the Netherlands Genmabs policy for all permanently budgeted hires in NL is initially to offer a fixed-term employment contract for a year if the employee performs well and if the business conditions do not change renewal for an indefinite term may be considered after the fixed-term employment contract.