Executive Assistant, Board & Sustainability

Title:

We are KBR

When you become part of our KBR team your opportunities are endless. Through internal collaboration and with our partners and customers were defining tomorrows challenges then providing the innovative solutions to overcome those challenges always maintaining our commitment to Zero Harm and our Sustainability Platform.

In September 2025 we announced that we are spinning our Mission Technology Solutions business into a separate public company. This role would ultimately be part of that new company. Our Mission Technology Solutions business partners with governments and defense intelligence space aviation and critical infrastructure customers to deliver high-end engineering science technology and mission support solutions. From national security and readiness to advanced research cyber logistics and life-cycle sustainment our teams help customers solve complex challenges in some of the worlds most demanding environments. Whether supporting operations on the ground at sea in the air or in space our clients trust us to deliver mission-critical capabilities every day.

Working with us means being rewarded for your addition to competitive benefits and professional development our people are empowered to use all their potential creating meaningful change for themselves and our clients. We attract the best minds in the world because our expertise thrives on creativity resourcefulness and collaboration. That is how we supply our clients with cutting-edge solutions.

As the needs of the world change were ready to respond and guide the way forward with strategic sustainable and technological advancements grounded in more than a century of practical application and execution.

We Are Legal

We take on any legal or related task. Every day we work across many different jurisdictions and interface with many different cultures. Our versatility is reflected in our strong commercial awareness and ability to adapt to the circumstances at hand to provide solid practical legal and commercially focused solutions.

About the Role

Reporting to the Vice President Corporate & Compliance and Assistant Corporate Secretary the Executive Assistant plays a critical role in supporting the Corporate & Compliance team through a combination of executive administration corporate governance coordination and operational support. This position serves as a key partner to senior leadership and is responsible for ensuring the smooth execution of Board of Directors activities supporting public company compliance processes sustainability reporting activities maintaining corporate records and coordinating day-to-day administrative functions for the department.

The successful candidate is a highly organized and resourceful professional who thrives in a fast-paced environment exercises sound judgment and discretion and effectively manages multiple priorities. The role also provides administrative and coordination support for the Companys sustainability reporting and governance activities helping facilitate data collection document management stakeholder communications and reporting processes. This role requires frequent interaction with members of the Board of Directors senior executives internal stakeholders and external vendors making strong communication professionalism and relationship-building skills essential for success.

Key Responsibilities

Corporate Governance & Board Support

• Coordinate and manage logistics for domestic and international Board of Directors and committee meetings.
• Arrange director travel including flights accommodations transportation visas and related travel requirements.
• Coordinate meeting venues catering and other event-related logistics for Board meetings and related functions.
• Serve as a liaison between Board members and senior leadership helping facilitate communications and meeting preparations.
• Support the administration of the Companys Annual Meeting of Stockholders including virtual meeting logistics and coordination.
• Assist with the preparation compilation and distribution of Board and committee materials including posting materials to governance platforms such as BoardVantage.

Securities Compliance Support

• Provide administrative support for public company compliance activities including assisting with the preparation and filing of SEC Forms 3 4 5 and 8-K.
• Support insider trading compliance processes by helping maintain insider lists and coordinating trading window communications.
• Assist with proxy statement preparation and related annual governance activities.

Sustainability & Corporate Responsibility Support

• Assist with the coordination compilation formatting and distribution of sustainability and corporate responsibility reporting materials.
• Support the collection and organization of information from internal stakeholders for sustainability-related disclosures and reporting requirements.
• Maintain sustainability reporting calendars project timelines and supporting documentation.
• Coordinate meetings presentations and communications related to sustainability governance matters.
• Assist with the preparation review maintenance and publication of sustainability-related materials and website disclosures.
• Support responses to information requests from ESG rating agencies investors and other external stakeholders by coordinating document collection and administrative processes.
• Maintain records associated with sustainability initiatives reporting activities and governance documentation.

Subsidiary Governance & Corporate Records

• Assist with the maintenance of corporate records and governance documentation.
• Coordinate notarization legalization apostille and other document authentication requirements.
• Support the annual renewal and maintenance of business licenses for domestic and international entities.
• Serve as a primary point of contact for notary requests and related administrative processes.

Department Administration & Operational Support

• Process legal department invoices and coordinate payment activities to ensure timely vendor payments.
• Provide administrative and project coordination support for sustainability governance and corporate compliance initiatives as assigned.
• Prepare purchase requisitions and support procurement-related activities.
• Assist with the administration and tracking of legal matters including class action claims and other departmental initiatives.
• Provide administrative and project support to members of the Corporate & Compliance team as needed.
• Coordinate with internal stakeholders and external service providers to support efficient departmental operations.

Basic Qualifications

Education & Experience

• Bachelors degree from an accredited institution required.
• Minimum of 57 years of experience supporting a Corporate Secretary Corporate Governance Legal or Executive Leadership function within a publicly traded company.
• Experience working with Board of Directors activities executive-level stakeholders and confidential corporate information.
• Experience supporting public company governance compliance sustainability reporting or corporate responsibility initiatives preferred.

Core Skills & Competencies

• Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written verbal and interpersonal communication skills.
• High level of professionalism discretion and integrity when handling confidential and sensitive information.
• Ability to build effective working relationships with Board members executives employees vendors and external stakeholders.
• Ability to coordinate information across multiple stakeholders and support complex reporting processes including sustainability and governance-related initiatives.
• Proven ability to work independently exercise sound judgment and proactively solve problems.
• Strong attention to detail and commitment to accuracy.
• Collaborative customer-service-oriented mindset with the ability to support a variety of stakeholders.
• Advanced proficiency in Microsoft 365 applications including Word Excel PowerPoint SharePoint and OneDrive.
• Experience using governance and reporting platforms such as Nasdaq BoardVantage Workiva EDGAR Next Toppan Merrill Bridge Diligent Entities or similar systems.
• Self-motivated resourceful and able to operate effectively in a fast-paced deadline-driven environment.

Additional Compensation: KBR may offer bonuses commissions or other forms of compensation to certain job titles or levels per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus relocation benefits short term incentives long term incentives or discretionary payments for exceptional performance.

Benefits: KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match medical dental vision life insurance AD&D flexible spending account disability paid time off or flexible work schedule. We support career advancement through professional training and development.

Belong Connect and Grow at KBR

At KBR we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to and ongoing journey toward being a People First company. That commitment is central to our team of teams philosophy and fosters an environment where everyone can Belong Connect and Grow. We Deliver Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion disability sex sexual orientation gender identity or expression age national origin veteran status genetic information union status and/or beliefs or any other characteristic protected by federal state or local law.