Executive Assistant

The Division of Public Safety is looking for a goto powerhouse who keeps our fastmoving team running at full speed. As the Executive Assistant youll be the connector the organizer and the steady hand behind key projects events and leadership support. If you thrive in a busy environment love solving problems and bring positivity discretion and sharp judgment to everything you do this role lets you make a real impact on the safety and success of the Virginia Tech community.

Job Description

The Public Safety Division has a critical role in supporting the well-being of our community. Comprised of the Police Department Environmental Health & Safety the Office of Emergency Management Hokie Passport Services and the Virginia Tech Rescue Squad we are committed to fostering a safe and supportive environment for all students faculty staff and visitors that maximizes everyones opportunity for success. Through collaboration dedication training and community engagement we strive to provide a comprehensive and responsive approach in our public safety programs. Our mission of advancing safety security health and preparedness is anchored by the Virginia Tech Principles of Community. These fundamental values; mutual respect civility and service are foundational to our programs and are exemplified in our interactions with the campus community.

The Executive Assistant for the Division of Public Safety is responsible for complex administrative activities that support the smooth operations of the division. Reporting to the Associate Vice President of Public Safety general responsibilities include facilitating effective interactions within and outside the division assisting in the preparation of correspondences scheduling meetings and coordinating events. The Executive Assistant also works independently on projects from conception to completion responds to inquiries based on broad and deep knowledge of the division and university policies and programs and with public safety committees working groups and special assistance in the event of emergencies.

This position requires the ability to work independently to manage complex administrative responsibilities resolve problems through thoughtful decision-making and maintain focus in a fast-paced environment with numerous internal and external stakeholders. The incumbent must consistently demonstrate a courteous and professional demeanor while effectively navigating political protocols and etiquette. This highly visible role demands exceptional judgment discretion and confidentiality in all communications to uphold the highest standards of propriety and integrity.

The incumbent also performs other duties as requested; takes initiative to support a healthy work environment; strives to fulfill the terms in the Standards of Business Conduct; exemplifies the Virginia Tech Principles of Community; and supports the universitys motto Ut Prosim (That I May Serve).

Required Qualifications

Education:
A bachelors degree in a related field or an equivalent combination of training and experience.

Experience:
Significant experience providing executive-level management and administrative support in an academic or professional office environment.
Experience that demonstrates professional communication skills with the ability to interact effectively with all individuals in a multicultural environment.
Experience drafting and editing correspondence reports and other documents in a professional and efficient manner including strong proofreading skills.

Knowledge Skills and Abilities:
Exceptional interpersonal communication skills and tact.
Highly organized with the ability to manage multiple priorities.
The ability to work independently in a fast-paced environment.
The ability to work collaboratively in a team atmosphere.
The ability to work well under pressure to successfully manage a wide variety of activities.
The ability to manage confidential and sensitive matters with the utmost professionalism and discretion.
The ability to exercise sound independent judgment in interpreting policies and procedures.
Proficient with current office software such as MS Outlook Word Excel and PowerPoint.

Preferred Qualifications

Working knowledge of Virginia Tech organizational structure policies procedures and governance systems.
Experience working with important external constituencies such as legislators and leaders in government business and the community.
Experience working with safety and security protocols in a higher education office setting.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Anticipated starting salary is $75000 - $80000

Hours per week

40

Review Date

October 5th 2026

Additional Information

The selected finalist will be required to successfully complete a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.