Executive Administrative Coordinator

Executive Administrative Coordinator

Location: New York NY (Hybrid)

Job Type: Full-Time Non-Exempt

Job Summary

HireFrontier is a modern staffing and recruitment company connecting exceptional talent with leading employers. Were hiring an Executive Administrative Coordinator to support our Chief of Staff CEO and Executive Leadership Team in a fast-paced confidential environment.

Responsibilities

Manage executive calendars meetings and travel arrangements

Coordinate domestic and occasional business travel and itineraries

Support executive scheduling and meeting logistics

Serve as primary contact for internal/external communications

Field calls emails and correspondence professionally

Draft and proofread business documents

Support office operations vendor coordination and mail

Help organize company meetings and recruiting events

Maintain confidentiality and discretion

Take on additional duties as assigned

Working Conditions

Hybrid schedule with occasional evening/weekend flexibility for events

Comfortable in a dynamic environment handling multiple priorities

Qualifications

Bachelors degree or equivalent experience

1 year in administrative executive support or staffing role preferred

Excellent written and verbal communication

Strong organization and multitasking with attention to detail

Proficient in Microsoft Office Google Workspace and Adobe Acrobat

Strong customer service and problem-solving skills

Able to work independently and collaboratively

High integrity and professionalism

Equal Opportunity Employer

HireFrontier is an Equal Opportunity Employer committed to an inclusive workplace considering all qualified applicants regardless of race color religion sex national origin age disability veteran status genetic information sexual orientation gender identity or other protected status under applicable law.

Required Skills:

Customer ServiceHuman ResourcesAdministrationInformation TechnologyMicrosoft Office