Executive Administrative Assistant

Location: On site at location listed in job posting.

Summary

The Executive Assistant will provide high-level administrative support to the Chief Marketing Officer and the Deputy Chief Credit Officer. Reporting directly to both the CMO and CCO the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations with strong written and verbal communication administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.

Role Objective

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization and the executives

Key Responsibilities Include

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting operations of the company.
• Sustain a daily calendar of meetings and events.
• Prepare Word Excel PowerPoint presentations agendas reports special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements board meetings and organizations that the executive is involved with
• Manage the Executives contacts
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls with contact outside normal business hours
• Welcome the Executives guests by greeting them in person or on the phone; answering or directing inquiries.
• Use discretion confidentiality and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Conserve the Executives time by reading researching collecting and analyzing information as needed in advance.
• Complete adhoc projects as assigned such as personal events and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issues

Qualifications Include

• Bachelors degree preferred
• 5 years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook Word Excel and PowerPoint)
• Ability to communicate effectively and professionally.

Preferred Attributes

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CMO and CCO and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

About Us
First Horizon Corporation is a leading regional financial services company dedicated to helping our clients communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis TN the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial private banking consumer small business wealth and trust management retail brokerage capital markets fixed income and mortgage banking services. First Horizon has been recognized as one of the nations best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at.

Benefit Highlights
Medical with wellness incentives dental and vision
HSA with company match
Maternity and parental leave
Tuition reimbursement
Mentor program
401(k) with 6% match
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Required Experience:

Junior IC