Executive Administrative Assistant-Hybrid

Who we are:

Golden Steps ABA is on a mission to change livesone step at a time. Were not just building a team; were creating a community where inclusion impact and growth are the norm for our teammates and our patients. If youre ready to take the next step forward and want to be part of a crew that celebrates heart hustle and high standards come thrive with us.

Why Youll Love Working with us:

• Unmatched Culture
  Connection is at the heart of who we are. Whether were sharing laughs at team outings enjoying monthly lunches or celebrating milestones together we make time to connect have fun and grow as one team.

• Diversity & Inclusion
  We thrive on different perspectives. Our strength lies in the unique experiences of our team fostering a collaborative inclusive space where everyones voice matters.

• Growth & Advancement
  We dont just hire we invest. With a hire-to-retire mindset we offer clear career paths professional development and advancement opportunities at every stage.

• Support for Continuing Education
  Your goals matter. Thats why we provide tuition discounts CME libraries RBT training university discounts ongoing mentorship and paid training. Were helping you level up your skills and chase your career dreams.

• Benefits and Perks Created to Support You
  Enjoy competitive PTO paid sick leave health/dental/vision coverage and a 401K with match because great work deserves great benefits.

Executive Administrative Assistant- Hybrid Role Job Description:

• Competitive Pay.Make a difference and love doing it.
• We are a smallemployee-centricorganization driven by our collectivecommitment to ABA excellence.
• Candidates must reside in NJ/NY reporting into the NJ office 3 days per week.

A day in the life:

Executive Support

• Manage complex calendars and schedule meetings across multiple stakeholders.
• Coordinate meeting logistics and ensure agendas and supporting materials are prepared in advance.
• Take ownership of meeting follow-up by documenting action items assigning ownership and tracking completion.
• Prioritize incoming requests and help manage executive workload.

Project Coordination

• Track ongoing initiatives and ensure deadlines are met.
• Follow up with team members on outstanding tasks and commitments.
• Maintain project trackers and provide regular status updates.
• Identify bottlenecks and proactively escalate issues when needed.

Administrative & Operational Support

• Draft edit and format professional documents presentations proposals and reports.
• Organize digital files and maintain consistent documentation.
• Assist with creating SOPs templates and workflow documentation.
• Prepare recurring and ad hoc reports with training provided.

Communication

• Draft and manage professional email correspondence.
• Coordinate communication between departments and leadership.
• Ensure timely follow-up on requests and outstanding items.

Technology & AI Utilization

• Leverage AI tools such as ChatGPT Claude Microsoft Copilot or similar platforms to improve efficiency.
• Identify opportunities to automate repetitive tasks and improve workflows.
• Continuously seek new ways to increase productivity through technology.

• Other tasks as assigned.

What Youll Bring:

• Excellent organizational and time management skills.
• Outstanding written and verbal communication.
• Strong attention to detail.
• Ability to manage multiple priorities simultaneously.
• Self-motivated with excellent follow-through.
• Highly proficient with Microsoft Office.
• Comfortable learning new software quickly.
• Strong critical thinking and problem-solving abilities

Education:

• High School Diploma or Equivalent

Golden Steps ABA provides equal employment opportunity to all persons without regard to race color religion creed age marital status sexual orientation gender identity or expression citizenship status national origin ethnicity military/veteran status or disability which can be reasonably accommodated without undue hardship or any other classification protected by applies to all terms and conditions of employment including recruitment hiring compensation training promotions terminations layoffs transfers and leaves of absence.