Executive Administrative Assistant Contract

At Broadridge weve built a culture where the highest goal is to empower others to accomplish more. If youre passionate about developing your career while helping others along the way come join the Broadridge team.

We are seeking a highly organized proactive Executive Administrative Assistant to provide dedicated support to two senior leaders. This contract role may evolve into a permanent position based on business needs and performance.

The primary focus of this role is executive administrative support. The position will also provide limited business-support assistance particularly in preparing leaders for meetings and supporting follow-through on priority initiatives.

We prefer someone in the New York metro area but will consider remote US candidates as well.

Responsibilities:

• Manage complex calendars for two senior leaders including scheduling prioritization meeting coordination and conflict resolution.

• Arrange domestic and international travel including flights accommodations ground transportation itineraries and required travel documentation.

• Prepare submit and track expense reports accurately and in a timely manner in accordance with company policies.

• Coordinate meeting logistics including invitations agendas materials room or virtual-meeting arrangements and attendee communications.

• Provide light business and meeting-preparation support including gathering background information coordinating stakeholder input and assisting with agendas briefing materials presentations and meeting notes.

• Develop an understanding of the leaders priorities and key initiatives in order to anticipate needs support meeting readiness and help ensure timely completion of action items.

• Maintain trackers organize relevant materials and provide administrative coordination for selected business initiatives as needed.

• Handle sensitive information with discretion professionalism and sound judgment.

• Support additional administrative and operational activities as needed.
  

Qualifications:

• A minimum of 2-4 years experience supporting senior-level leaders in an administrative executive assistant or similar role.

• Bachelors degree preferred or equivalent experience

• Demonstrated ability to manage competing priorities work independently and maintain exceptional attention to detail.

• Strong written and verbal communication skills.

• Proficiency with calendar travel presentation and expense-management tools.

• Ability to quickly understand business priorities and synthesize information into clear well-organized meeting materials and follow-up actions.

• Strong organizational analytical and problem-solving skills with the ability to manage details while maintaining awareness of broader business objectives.

• Experience with expense billing data collection presentations

• Professionalism discretion confidentiality and a service-oriented approach.
  

The pay range for this position is $48.00 - $55.00 per hour. Broadridge considers various factors when evaluating a candidates final salary including but not limited to relevant experience skills and education.

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We are dedicated to fostering a collaborative engaging and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe understood and valued and we work diligently and collaboratively to ensure Broadridge is a companyand ultimately a communitythat recognizes and celebrates everyones unique perspective.

Use of AI in Hiring

As part of the recruiting process Broadridge may use technology including artificial intelligence (AI)-based tools to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers and all employment decisions include human review to ensure fairness accuracy and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify misrepresent or disguise information in an application resume assessment or interview will result in disqualification from consideration.

US applicants: Clickhereto view the EEOC Know Your Rights poster.

Disability Assistance

We recognize that ensuring our long-term success means creating an environment where everyone is welcome where everyones strengths are valued and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race color religion sex (including sexual orientation gender identity or expression and pregnancy) marital status national origin ethnic origin age disability genetic information military or veteran status and other protected characteristics protected by applicable federal state or local laws.

If you need assistance or would like to request reasonable accommodations during the application and/or hiring process please contact us at or by sending an email to.