Executive Administrative Assistant

OVERVIEW

We are currently seeking an Executive Assistantfor our Heavy Civil/Transportation Estimating Department in Chicago IL.

As a fourth-generation family-owned business Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging complex work
• Creative and innovative problem-solving environment
• Supportive communicative managers who reward hard work
• Opportunities for growth training and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

RESPONSIBILITIES

• Maintains calendars for 3 Senior Executives
• Schedule meetings conference calls and video conferences
• Manage travel arrangements
• Manage executive expenses and enter information in software for budgeting control
• Answer phones and field questions or complaints
• Anticipate problems and critical issues in scheduling meetings
• Write correspondence on behalf of the executive staff
• Handle confidential matters including onboarding terminations living allowances and wage and salary information
• Provide meeting planning support for annual company meeting (up to 300 employees) including invite lists correspondence venue selection and logistics
• Use strategic thinking to seek ways to improve and increase the effectiveness of the department and organization as a whole
• Review resumes for various positions and coordinate interview schedules and travel
• Create presentations and organization charts

QUALIFICATIONS

• College degree in business communications or related field isrequired
• Minimum of 5 years of experience in executive assistant role or similar role
• Ability to maintain discretion at all times
• Proficient with MS Office Programs (especially Word Excel and PowerPoint)
• Outstanding communication skills both verbal and written
• Experience with data entry
• Experience with expense reporting
• Experience with planning and executing meetings
• Ability to take direction and prioritizeresponsibilitiesfrom 3 executive leaders
• Salary Range: $35 - $53 per hour

The Walsh Group Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application please contact the Human Resources Department at or

An Equal Opportunity Employer Disability/Veteran

Salary Range Disclaimer

Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors including but not limited to: training transferable skills work experience business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.