Executive Administrative Assistant #26-24532

• Manage complex calendars for two senior leaders including scheduling prioritization meeting coordination and conflict resolution.
• Arrange domestic and international travel including flights accommodations ground transportation itineraries and required travel documentation.
• Prepare submit and track expense reports accurately and in a timely manner.
• Coordinate meeting logistics including invitations agendas materials room or virtual meeting arrangements and attendee communications.
• Provide meeting preparation and light business support including gathering background information and coordinating stakeholder input.
• Assist with agendas briefing materials presentations and meeting notes.
• Develop an understanding of leadership priorities and anticipate administrative needs.
• Track action items and support timely completion of priority initiatives.
• Maintain trackers and organize materials for selected business initiatives.
• Handle sensitive and confidential information with discretion and professionalism.
• Support additional administrative and operational activities as needed.

• 2-4 years of experience supporting senior-level leaders in an administrative executive assistant or similar role.
• Bachelors degree preferred or equivalent experience.
• Strong calendar management and organizational skills.
• Ability to manage competing priorities and work independently.
• Excellent written and verbal communication skills.
• Proficiency with calendar travel presentation and expense management tools.
• Strong problem-solving skills with the ability to resolve issues quickly with minimal supervision.
• Ability to understand business priorities and prepare clear organized meeting materials.
• Experience with expense billing data collection and presentations.
• Strong professionalism discretion confidentiality and service-oriented approach.

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