Executive Admin

Description -

This role provides high-level administrative and operational support to senior executives enabling efficient day-to-day management and strategic execution. The position is responsible for managing complex executive calendars coordinating meetings and travel handling communications and serving as a key liaison across internal and external addition to core administrative functions this role contributes to organization and alignment across teams by supporting reporting presentations and cross-functional coordination.

Responsibilities

• Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization and is recognized as the top administrative employee in the department or division.

• Assists in scheduling appointments meetings and events for executives maintaining their calendars and sending reminders and assists in reserving conference rooms setting up audio-visual equipment and preparing meeting materials.

• Answers phone calls takes messages responds to routine emails on behalf of executives and filters and prioritizes incoming correspondence.

• Helps coordinate travel plans including booking flights hotels ground transportation and preparing travel itineraries.

• Provides general administrative support as needed including photocopying faxing and mailing documents.

• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and assists in preparing presentations with relevant insights for the executives.

• Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.

• Conduct basic research tasks such as gathering information for reports or projects in collaboration with relevant stakeholders.

• Drafts and formats routine documents reports and presentations and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.

• Coordinates the administrative work within the department/division while working with other departments/divisions and companies.

Education & Experience Recommended

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.

• Typically has 6-8 years of related work experience preferably in senior/advanced general administrative support office services or a related field.

Knowledge & Skills

• Administrative Support
• Calendar Management
• Data Entry
• Expense Reports
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software

The pay range for this position is$32to$49USD per hour (applies to United States of America candidates only). Pay varies by work location job-related knowledge skills and experience.

Benefits:

HP offers a comprehensive benefits package for this position including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies including;
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off (US benefits overview)

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time with or without notice subject to applicable law.

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Equal Opportunity Employer (EEO) -

HP Inc. provides equal employment opportunity to all employees and prospective employees without regard to race color religion sex national origin ancestry citizenship sexual orientation age disability or status as a protected veteran marital status familial status physical or mental disability medical condition pregnancy genetic predisposition or carrier status uniformed service status political affiliation or any other characteristic protected by applicable national federal state and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information review HPsEEO Policy or read about your rights as an applicant under the law here: Know Your Rights: Workplace Discrimination is Illegal