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Exec AssistantOffice ManagerParalegal
Job Location:
Job Location:
Los Angeles, CA - USA
Yearly Salary:
USD 80000 - 90000
Yearly Salary:
Posted:
30 September 2026 (9 days ago)
Posted:
Application Deadline:
28 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Location: Beverly Hills CA
Salary: $80K - $90K (more based on experience)
Job Description/Qualifications:
Organization & Time Management
Execution & Follow Through
Executive Support
Communication
Qualifications
Preferred Skills
The Ideal Candidate
- Maintain the executives calendar and daily schedule.
- Organize priorities deadlines and ongoing projects.
- Keep task lists current and ensure priorities remain organized.
- Prepare daily and weekly action lists.
- Maintain organized digital files and documents.
Execution & Follow Through
- Track assignments and deadlines.
- Follow up with employees vendors and business partners to ensure commitments are completed.
- Remind the executive of important deadlines and outstanding items.
- Ensure projects continue moving without constant reminders.
- Help prevent important tasks from falling through the cracks.
Executive Support
- Coordinate meetings and appointments.
- Prepare meeting agendas and organize supporting materials.
- Take meeting notes and track action items.
- Draft emails and other professional correspondence.
- Coordinate travel arrangements when needed.
- Assist with research and special projects.
Communication
- Act on behalf of the executive by communicating assignments requests and follow up items to employees clients vendors and business partners.
- Coordinate with team members to ensure requested tasks are completed accurately and on time.
- Follow up on outstanding requests until they are resolved or completed.
- Provide regular status updates so the executive always knows where projects stand.
- Serve as a professional point of contact for internal and external communications.
- Handle confidential information with professionalism and discretion.
Qualifications
- Minimum 3 years supporting an executive business owner or senior leader.
- Exceptional organizational skills.
- Outstanding time management.
- Excellent written and verbal communication.
- Strong attention to detail.
- Excellent followthrough.
- Ability to manage multiple priorities in a fastpaced environment.
- Professional dependable and trustworthy.
Preferred Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Teams
- Microsoft Planner
- OneDrive
- RingCentral
- Filevine experience is a plus but not required.
The Ideal Candidate
- You are naturally organized and enjoy bringing structure to busy environments.
- You take ownership of your work follow through on commitments and dont need constant reminders to complete tasks.
- You enjoy keeping projects moving staying ahead of deadlines and helping others become more productive.
- You are dependable resourceful and take pride in making sure nothing important is overlooked.
Required Experience:
IC
About Company
JBA is a leader in integrating digital solutions with the market practices of talent acquisition. Whether it’s employer branding, digital marketing, or corporate training, we specialize in connecting talented, innovative professionals with leading companies. Though we work in most ind ... View more
