Events Assistant

Our team is looking for an Event Assistant to help manage the moving pieces behind a busy schedule of in-person events and activities. This is a hands-on position for someone who likes staying organized working with people and being involved in the practical details that keep an event running on schedule.

Youll work alongside the event team before and during events helping with everything from advance preparation and venue coordination to attendee needs and last-minute adjustments on event day. Because no two events are exactly the same the day-to-day workload will vary depending on the schedule.

Before an event you may be confirming details organizing supplies preparing event documents checking schedules or making sure the team has everything needed for the day.

Once on-site youll help keep activities moving according to plan. This can include directing attendees answering questions checking event areas communicating updates to team members replenishing materials and handling small logistical issues as they come up.

After events youll help organize materials update records collect relevant information and make sure outstanding items are completed.

• Review event plans and assist with pre-event preparation
  
• Confirm event details schedules materials and internal requirements
  
• Organize supplies and ensure necessary materials are ready for each event
  
• Assist the team with arrival and venue preparation
  
• Help manage attendee flow and provide directions or information
  
• Check event areas throughout the day and identify anything requiring attention
  
• Relay schedule changes and other updates to the appropriate team members
  
• Keep event materials organized and available throughout the event
  
• Assist with coordination between different areas of an event
  
• Respond to routine attendee questions and requests
  
• Keep track of supplies materials and event documentation
  
• Record attendance or other event information when required
  
• Help return event spaces and materials to order following each event
  
• Complete post-event paperwork and administrative tasks
  
• Provide additional support based on the needs of each event
  

• Strong communication and interpersonal skills
  
• Organized with good attention to detail
  
• Reliable and able to follow through on assigned responsibilities
  
• Comfortable working around groups of people and interacting with attendees
  
• Able to stay organized while handling multiple tasks
  
• Flexible when schedules priorities or event needs change
  
• Comfortable working in busy fast-moving environments
  
• Able to work effectively both independently and as part of a team
  
• Professional when communicating with attendees venues vendors and other contacts
  
• Good time-management and problem-solving skills
  
• Previous experience in events hospitality office support customer-facing work or a related environment is helpful but not required
  

• Competitive compensation
  
• Full-time schedule
  
• Paid training
  
• Collaborative team environment
  
• Varied day-to-day responsibilities