Event Planner

Are you passionate about creating exceptional event experiences and bringing complex projects to life We are looking for a highly organized detail-oriented Event Planner to join our Conference & Event Planning this role you will support the planning and execution of client-focused events ranging from executive meetings and conferences to networking events hospitality programs and other high-touch client experiences.

This is an excellent opportunity for an event professional with several years of event planning experience who thrives in a fast-paced high-volume environment and enjoys managing event logistics from concept through completion. The ideal candidate is proactive solutions-oriented collaborative and capable of managing multiple projects simultaneously while delivering a best-in-class experience for internal stakeholders clients and event attendees.

What Youll Do

• Plan coordinate and execute client events conferences meetings hospitality programs and executive experiences.
• Manage event logistics including venue coordination registration rooming lists transportation food and beverage audiovisual requirements event materials and attendee communications.
• Develop and maintain detailed project plans and timelines to ensure successful event delivery.
• Partner closely with internal stakeholders business leaders marketing teams vendors and external partners to align event strategies with business objectives.
• Support onsite event execution troubleshoot issues in real time and ensure a seamless attendee experience.
• Monitor event budgets track expenses and identify opportunities for cost savings and efficiency.
• Collect and analyze post-event feedback and performance metrics to drive continuous improvement.
• Ensure compliance with company policies procedures and event management standards.
• Contribute to process improvements that enhance team efficiency and scalability.

What Were Looking For

• Minimum of two years related work experience.
• Undergraduate degree or equivalent combination of training and experience.

Preferred Skills & Experience

• Experience planning corporate meetings conferences executive events hospitality programs or client-facing events.
• Strong project management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional organizational skills and attention to detail.
• Proven ability to thrive in a fast-paced high-volume environment with competing priorities.
• Strong written verbal and interpersonal communication skills.
• Professional presence and confidence interacting with executives clients and business partners.
• Ability to optimize processes improve workflows and drive operational efficiency.
• Proven ability to build strong cross-functional partnerships and collaborate across teams.
• Self-starter who takes initiative anticipates challenges and proactively develops solutions.
• Positive attitude growth mindset and commitment to delivering exceptional event experiences.
• Ability to travel up to 30% of the time preferred.

Special Factors

Sponsorship

About Vanguard

At Vanguard we dont just have a missionwere on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.