Event Manager Remote (6201)

Required Skills and Who You Are:

Success in This Role

Success in this role means delivering exceptional conference experiences through strong project leadership creative problem-solving stakeholder management and flawless execution. The ideal candidate combines strategic thinking with hands-on event expertise and can confidently manage multiple event workstreams from concept through execution.

• Bachelors degree in Event Management Hospitality Marketing Communications or related field.
• 5 years of experience planning and executing large-scale corporate conferences user conferences or enterprise events.
• Demonstrated experience managing cross-functional project plans and multiple stakeholders.
• Experience working with creative agencies production companies AV vendors and event suppliers.
• Strong understanding of event branding signage production wayfinding and attendee experience design.
• Familiarity with conference content development processes including speaker management and agenda planning.
• Excellent communication organization and problem-solving skills.
• Ability to thrive in a fast-paced environment with competing priorities and tight deadlines.
• Willingness to travel and support onsite event execution.

Required travel: TBD (strong possibility)

WebexOne 2026 set-up and execution dates Saturday October 3 Thursday

October 8. (Event is October 5-8)

Key Responsibilities:

Event Branding & Signage Management

• Lead the project management of creative and design partners responsible for event branding environmental graphics and signage production.
• Develop and maintain comprehensive signage placement plans for conference venues.
• Create and manage attendee-facing venue maps and wayfinding strategies.
• Ensure all event branding elements align with Cisco brand standards and event objectives.
• Coordinate review cycles approvals production schedules and installation timelines.

Production & Venue Experience

• Partner with production agencies and vendors to identify and recommend audiovisual requirements staging solutions furniture packages décor elements and event infrastructure.
• Support the development of event environments that enhance attendee engagement and elevate the overall conference experience.
• Collaborate with venue and production teams to ensure seamless execution of event spaces.

Conference Track Management

• Project manage multiple conference content tracks simultaneously ensuring milestones and deliverables are completed according to the event timeline.
• Partner with content leads to develop speaker rosters session abstracts agendas and supporting content materials.
• Monitor project plans and proactively identify risks dependencies and resource needs.
• Facilitate regular stakeholder meetings and status updates to maintain alignment across teams.

Experiential & Ancillary Event Planning

• Contribute creative concepts and recommendations for attendee activations networking experiences and ancillary events.
• Collaborate with internal teams and agency partners to develop engaging experiential moments that support business objectives and attendee satisfaction.
• Assist in evaluating and implementing innovative event technologies and engagement strategies.

Event Operations & Stakeholder Management

• Build strong relationships with internal stakeholders agencies venues and vendors.
• Manage multiple concurrent projects while maintaining exceptional attention to detail.
• Track timelines budgets approvals and deliverables across various event workstreams.
• Support onsite event execution and issue resolution as needed.

What Youll Do

Lead cross-functional Speaker Management Workstream for WebexOne 2026;responsible for all strategy planning and execution of the workstream keeping thingsorganized facilitating collaboration and assisting with unblocking throughout projects:

• Manage Rainfocus Speaker Portal.
• Receive training for related tools related to speaker mgt at WebexOne 2026 (Rainfocus Socio OneDrive/Office Webex etc).
• Primary manager of the WebexOne speaker management processes and tools.
• Orchestrate content management and updating system process and tools for all speaker types (both Cisco and external speakers).
• Work with all speaker sourcing teams (ARPR Training Breakouts/Roundtables Sponsor Keynote Customer etc) and stakeholder orgs (ex: Product Marketing Customer Advocacy) to ensure speakers are approved onboarded and supported.
• Track and provide regular (weekly or more) status updates on all aspects of speakers (approval agreement sent/signed logo use approved headshot/bio received and uploaded travel / hotel booked rehearsal and speaking times confirmed etc).
• Ensure Rehearsals speaking sessions and other deadlines/touch points are calendared and supported.
• Capture all signed speaker agreements in OneDrive folder; note any modifications (logo use live streaming limitations etc) clearly communicate and ensure any contractual obligations are carried through.
• Provide communication resources and templates to ensure speakers and related parties get timely and correct information.
• Coordinate speaker hotel room list with WebexOne Housing team
• Ensure speakers know where to go who to meet what to wear when to be ready etc onsite.
• Ensure speaker info/content is correctly uploaded/updated across all platforms (Rainfocus Socio Website Slides spreadsheets) in collaboration with Event App Manager and other stakeholders.
• Ensure workstream contributors and key stakeholders are meeting the deadlines.
• Ensure white glove service for executive and/or external VIP/C-suite speakers.
• Work with Cisco AMEX travel coordination team to ensure they can connect withcustomers to book travel and track spend against actual.
• Maintain/update key slides in various WebexOne decks that trackinvited/approved/confirmed speakers.
• Create/update documentation on speaker management process and learnings.
• Create post-event reports and metrics to assess speaker and session performance impact.
• Ensure post-event thank you notes and other communications.

Preferred Qualifications and Skills

• Texas and/or Austin TX applicants (Webex One event located in Austin TX)
• Previous tech experience: Cisco Meta Google Apple Microsoft
• Product Marketing
• Experience supporting conferences with 1000 attendees.
• Background working within technology companies or enterprise B2B environments.
• Experience with experiential marketing event activations and attendee engagement programs.

Education
Bachelors Degree

Company Description
About itD: We are part of a new generation of consulting and software development company that blends diversity innovation and integrity with real business results. Our structure rejects any strong hierarchy empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day we challenge ourselves to be considerate fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction on every project for every client. Youll thrive here if you are a dynamic self-starter a difference-maker or someone who wants to deliver great results without constraints.

The itD Digital Experience: Joining us means youll be part of our global community you have a say about your own career journey and youll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical dental vision life insurance paid holidays 401K matching networking & career learning and development programs. We are growing and we want to see you grow! Visit to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or protected veteran status or any other legally protected basis in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If because of a medical condition or disability you need a reasonable accommodation for any part of the application process or to perform the essential functions of a position please contact us at and let us know the nature of your request and your contact information.

Additional Info
Dynamic environment in a culture of respect empowerment and recognition for a job well done apply today!