Event Logistics Coordinator

Evangel University

JOB TITLE:Logistics Coordinator

DEPARTMENT:Event Services

CLASSIFICATION:Full-time 10-month contract with benefits

JOB SUMMARY:Coordinates and delivers logistical operations for all university and university-hosted events. Maintains records of significant logistical data relating to events.

Experience Required: Ability to work efficiently and independently according to an established written plan which outlines times locations and needs. Ability to troubleshoot unforeseen challenges to deliver on client expectations.

Job Functions:

1. Coordinate and execute event setups room resets furniture placement staging and logistical support for campus events conferences residential operations and special programs.
2. Interpret and fulfill logistical requirements for routine and complex events including room layouts equipment needs resource allocation inventory usage and operational support plans.
3. Coordinate logistical support across university departments and external vendors to ensure facilities equipment and services are available and deployed appropriately.
4. Manage furniture equipment and operational inventories including event furnishings residential furnishings guest bedding university office furniture and support of AVL inventory processes.
5. Coordinate repair replacement relocation and maintenance of furnishings equipment and operational assets as needed.
6. Maintain accurate inventory records operational data event support documentation and logistical tracking systems necessary for planning and decision-making.
7. Recruit schedule train supervise and evaluate student workers while ensuring adequate staffing to support event housing and facility operations.
8. Support cross-functional event operations through collaboration and cross-training with Event Services and Event Production personnel.
9. Assist with stage setups venue preparation equipment deployment and event execution activities in support of campus events and productions.
10. Serve as a backup administrator for EMS and as an event host or operational representative when needed to support successful event execution and client service.
11. Perform other duties as assigned in support of Event Services and university operations.

Personality Traits: This job is a good fit for people who enjoy getting out and working across campus in a variety of locations. They should work with smile and celebrate a job well done. Loading tables chairs assembling desks putting up and removing signage are all parts of this job. They need an eye for detail to ensure furniture is placed correctly and AVL equipment is fully functional prior to the call time for rehearsals or event start times.

Qualifications and Education Required:

1. Maintain a valid drivers license (MO drivers must have a Class-E license) Maintain proficiency in the safe operation of vehicles material-handling equipment lifts and other operational equipment required to support departmental responsibilities.
2. Will use a computer for basic tasks to verify setup and strike information communicate with student workers and clients.
3. Logistics experience preferred.

Working Conditions:

1. Office field and warehouse environment must be able to stand for long periods of time
2. The employee must be able to lift and transport items weighing up to 50 pounds as part of normal job duties with or without reasonable accommodation.
3. Some operational hazards accompany this job. Attention to safety standards is a must.
4. May be required to work on occasional nights and weekends.
5. Indoor and outdoor locations.

Organizational Relationships:

Reports To: Event Services Manager

Works With: Members of the Event Services team department leaders students internal and external clients.

Supervises: Student workers volunteers.

Evangel University is an equal opportunity employer participating in the E-Verify program.