Equipment Facility & Services Assistant

Serves as an Equipment & Facility Services Assistant (EFSA) in the Engineering section of the Ralph H Johnson VA Medical Center. Is assigned primary responsibility for the ongoing maintenance control and administration of a comprehensive computerized maintenance management system (CMMS). As an EFSA the individual coordinates work priorities and takes policy direction from the Section Supervisors.

Major duties and responsibilities include (but are not limited to):
Duties of the incumbent include maintaining time sheets and accurately inputting time and attendance data into the electronic system. Incumbent must have in depth knowledge of multiple shifts and tours of duty and how they are staffed and maintained in an essential personnel environment. Incumbent inputs and makes corrections to schedules of improperly or incorrectly posted time and has the knowledge to understand and configure days off and holidays for rotating shift employees. Incumbent must be able to verify attendance hours worked-and-pay adjustments while-tracking overtime hours. Works hand-in-hand with supervisor to assurance accuracy of time and proper channels of requesting time are performed. Duties also include ensuring time sheets are submitted and received by employees on time to issue accurate payroll adjustments. The incumbent must have knowledge in accounting and payroll data software programs and is required to have knowledge in administrative skills such as operating computers calculators word processing and proficiency with Excel spreadsheets. It is imperative for the incumbent to have knowledge of personnel compensation and benefits relating to hours worked. Incumbent must have knowledge of mathematical reasoning and analytical skills that are needed to avoid any pay errors. Must exhibit the ability to understand and be proactive when the need for staffing during an emergency situation arises.

Work Schedule: Monday through Friday 7:30am - 4:00pm.
Telework: Ad-Hoc
Virtual: This is not a virtual position.
Position Description/PD#: Equipment Facility & Services Assistant/PD10231A
Relocation/Recruitment Incentives: Not Authorized
Physical Requirements:The work requires long periods of time working and keyboarding at a computer. workstation. Periodically will involve some walking standing crawling bending or carrying oflight items for initial investigation of requested work.

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 10/20/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Qualifying specialized experience includes: demonstrated the ability to organize and compile all pertinent information assure accuracy and enter data and updates for each piece of equipment into the maintenance system. Review and analyze summaries and printouts to check verify and correct data. Answers inquiries about work order status equipment maintenance history trouble reports and other preventive maintenance questions. Compiles prepares and generates various reports man hour reports maintenance backlog reports equipment downtime reports as needed.

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Self-Management
• Stress Tolerance
• Teamwork