Engineering Operations Administrator

Engineering Operations Administrator

Job Summary:
The Engineering Operations Administrator provides strategic administrative operational and organizational support directly to the Director of Engineering and the broader engineering leadership team. Rather than managing individual product projects this role focuses on the overall efficiency operational cadences and administrative health of the Engineering department.
Exercising high independent judgment the Engineering Operations Administrator acts as a primary operational liaison across Engineering Operations Quality Finance and Executive Leadership. This position manages departmental workflows tracks department-level action items optimizes engineering tools/processes oversees administrative compliance and assists with resource and capacity planning for the engineering organization.
Responsibilities and Duties:

• Provide high-level operational and administrative support to the Director of Engineering managing executive reporting department-wide communication meeting cadences and tracking high-priority leadership action items.
• Develop maintain and optimize departmental administrative tools intake frameworks and tracking systems to ensure consistent operational performance across all engineering teams.
• Assist in tracking overall engineering headcount resource availability and capacity planning to ensure engineering groups are effectively supported.
• Drive alignment between Engineering and cross-functional partners (Operations Quality Finance Supply Chain and HR) ensuring smooth communication and timely resolution of operational bottlenecks.
• Collect and analyze departmental metrics (e.g. engineering throughput resource utilization compliance tracking) turning data into actionable insights and executive presentations for leadership decisions.
• Support departmental compliance initiatives (e.g. documentation retention audit readiness engineering standards adoption) in alignment with industry certifications and internal quality management systems.
• Assist engineering leadership with departmental budget tracking software license oversight engineering tool procurement and travel/expense administrative reviews.
• Proactively identify operational risks resource bottlenecks or administrative constraints across the engineering department recommending and implementing process improvements.

• Education & Experience:
  • BA/BS degree or minimum 3 years of experience in engineering administration operations management or executive support within a technical environment.
  • Experience supporting technical/engineering teams or senior technical leadership required.
• Skills & Competencies:
  • Demonstrated proficiency in administrative workflow optimization and data tracking tools (e.g. MS Office Suite SharePoint Jira/Confluence MS Teams Excel).
  • Exceptional organizational critical-thinking and time-management skills with high attention to detail.
  • Strong analytical capabilities with the ability to compile departmental data into executive summaries and visual dashboards.
  • Excellent written and verbal communication skills; proven ability to interact effectively with executives engineers suppliers and external partners.
  • Ability to exercise independent judgment maintain confidentiality and execute processes with minimal supervision.
• Preferred Background:
  • Aerospace or manufacturing industry experience preferred.
  • Basic familiarity with engineering change processes and ISO9001/AS9100 quality standards is a plus.

• Health & Wellness:Choose from three health dental and vision plans - including a 100% employer-paid option covering both employees and their families.

• Paid Time Off:Enjoy 120 hours of PTO 80 hoursaccruedplus anadditional40 hours of holiday break pay in addition to Christmas Eve Christmas Day and New Years Day off.

• Life Insurance:$25000 employer-paid life insurance policy with theoptiontopurchaseadditionalcoverage for employees and their families.

• Supplemental Coverage:Access optional benefits such as Critical Illness Hospital Indemnity Accident Insurance and Critical Illness with Skin Cancer coverage.

• Health Savings Account (HSA):Take advantage of a tax-advantaged HSA to manage medical expenses.

• Retirement Savings:401(k) with a company match to support your financial future.

• Paid Holidays:Enjoy 9 paid holidays throughout the year.

• Work Environment:A casual dress code complimentary snacks and a welcoming company culture.

• Ideal Location:Work in an area that offers an outstanding quality of life - a perfect place to live work and play!

Company Overview:
Empirical Systems Aerospace Inc (ESAero) is a leader in aerospace engineering product development and manufacturing dedicated to delivering high-quality innovative and cost-effective solutions to the industry. We specialize incutting-edgesystem design rapid product development precision manufacturing comprehensive testing and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence on-time delivery and continuous growth we invest in infrastructure to expand our manufacturing and aftermarket capabilities whilemaintainingthe highest standards of engineering services.

AtESAero wedontjust build products we engineer solutions that propel
the aerospace industry forward.

**This position is fully on-site atESAeroin San Luis Obispo CA**

ESAerois an equal opportunity employer.
E-Verify participationrequiredfor employment.
Must present proof of authorization to work in the United States.
Must be able to pass background check and drug test
PayRange:$70400-90k Salary Exempt