Electoral Canvas Lead

About MF Professional Services Inc.

MF Professional Services Inc. (MFPS) is an employee leasing and professional services organization that provides human resources payroll benefits administration and operational support services to mission-driven organizations.
This position supports MFPS clients including Mi Familia Vota (MFV) and Mi Familia en Acción (MFA). Employees of MFPS may perform services on behalf of MFPS clients in support of their operational programmatic and organizational goals.

About Mi Familia Vota and Mi Familia en Acción
Mi Familia Vota and Mi Familia en Acción are national Latino-led civic engagement organizations dedicated to building political power strengthening civic engagement and advancing policies that support Latino communities.
MFA a 501(c)(3) organization conducts nonpartisan programs focused on citizenship voter registration voter education leadership development and issues including immigration education healthcare voting rights workers rights reproductive rights and the environment.
MFV a 501(c)(4) organization builds Latino political power through advocacy organizing and mobilization to help ensure that Latino voices shape the policies affecting their health safety and prosperity.
Together MFV and MFA operate one of the largest Latino civic engagement infrastructures in the country with programs across Arizona California Colorado Florida Georgia Nevada North Carolina Texas and Washington D.C.

Position Summary
The Canvass Lead supports the work of MFPS and its clients including Mi Familia Vota and Mi Familia en Acción by coordinating daily canvassing activities designed to increase civic participation voter registration voter education and political engagement within Latino communities.
This position provides day-to-day direction training coaching and field support to a team of approximately four to five canvassers. The Canvass Lead assigns turf distributes materials communicates daily goals monitors field activity reviews data and submits required reports.
The Canvass Lead also engages directly with community members and voters through door-to-door canvassing voter-registration activities and other approved outreach. This position requires substantial outdoor work frequent walking flexible scheduling accurate recordkeeping and strict compliance with applicable voter-registration voter-engagement safety and data-management requirements.

Essential Duties and Responsibilities
The employee will perform the essential duties described below in support of MFPS and its clients including Mi Familia Vota and Mi Familia en Acción as assigned by MFPS-authorized management.

Canvassing and Community Engagement
Canvass designated Latino communities and assigned geographic areas.
Engage community members and voters regarding voter registration voter education voting by mail Get Out the Vote activities and other approved civic engagement initiatives.
Support approved efforts to identify and engage voters and increase Latino voter participation.
Use only approved scripts talking points forms literature and calls to action.
Provide accurate non-misleading and approved information to community members.
Communicate respectfully and professionally with individuals from diverse backgrounds.
Respect requests from individuals who decline participation or ask that outreach end.
Refer legal policy media complaint or other complex questions to the appropriate supervisor.
Protect voter and community-member privacy and handle all forms and contact information securely.
Represent MFPS and its clients professionally in communities and public locations.

Daily Canvass Operations
Manage the daily activities of an assigned canvassing team of approximately four to five employees.
Prepare the assigned office or staging location before employees arrive.
Welcome employees and conduct daily pre-shift briefings.
Review daily goals schedules turf scripts materials reporting expectations safety information and applicable campaign updates.
Ensure canvassers understand their assignments and responsibilities before beginning field activities.
Prepare and distribute literature voter-registration materials clipboards mobile devices identification and other approved supplies.
Coordinate employee deployment breaks check-ins transportation and return times.
Monitor daily progress and adjust assignments within delegated authority.
Ensure employees return from assigned turf and complete all end-of-shift procedures.
Promptly communicate staffing shortages delays incidents or resource needs to the supervisor.

Turf Preparation and Assignment
Create or cut daily turf for door-to-door canvassing voter registration and other approved outreach.
Use VAN MiniVAN maps spreadsheets or other approved tools to prepare and distribute assignments.
Confirm that assigned turf aligns with approved campaign targets geographic boundaries and outreach plans.
Provide canvassers with clear directions maps access instructions check-in expectations and safety information.
Track turf assignments completion status coverage and unresolved issues.
Identify duplicate incomplete inaccessible or otherwise problematic turf and communicate concerns to the appropriate supervisor or data employee.
Ensure voter information and turf materials are provided only to authorized employees and used solely for approved purposes.
Collect and secure printed and electronic voter information at the end of each shift.

Team Training Coaching and Motivation
Develop and coordinate canvasser training activities in collaboration with management.
Provide timely onboarding and field training to new team members.
Train canvassers on approved scripts voter-registration procedures outreach techniques data collection technology safety and reporting.
Conduct daily post-shift debriefings with the team and individual canvassers.
Assess canvassers knowledge skills performance and development needs.
Provide regular feedback coaching retraining and field demonstrations.
Encourage and motivate team members to meet or exceed approved daily goals while maintaining quality accuracy and compliance.
Reinforce respectful communication ethical outreach accurate information and proper documentation.
Support authorized employee-recognition and team-engagement activities.
Identify employees who require additional supervisory or performance support.
Promptly report significant performance attendance conduct safety or compliance concerns to management.
Foster a professional inclusive diverse respectful and accountable team environment.

Data Entry Quality Control and Reporting
Review canvassing reports voter-registration documentation commitment cards contact results and other required records for completeness and accuracy.
Enter or upload approved canvassing results into VAN spreadsheets databases or other designated systems.
Submit complete and timely nightly reports documenting doors knocked successful contacts commitment cards voter-registration activity and other assigned metrics.
Prepare tally reports and required weekly reporting updates.
Reconcile reported activity with collected forms system records turf completion and employee reports.
Identify missing duplicate incomplete inconsistent or potentially inaccurate information and promptly seek clarification.
Follow all established data-entry coding quality-control and reporting procedures.
Maintain accurate custody and tracking records for voter-registration forms and other sensitive materials.
Promptly report lost damaged incomplete altered or potentially mishandled forms or data.
Submit reports and materials to the State Director or other designated supervisor within established deadlines.
Protect confidential voter community employee and organizational information.

Voter-Registration Compliance
Follow all applicable state and local laws regulations deadlines and procedures concerning voter registration and voter engagement.
Ensure canvassers complete required training before handling voter-registration forms or conducting regulated activities.
Follow organizational procedures governing voter-registration form custody review tracking storage and timely submission.
Ensure voter-registration forms are never altered discarded withheld falsified or used for an unauthorized purpose.
Ensure outreach is conducted accurately ethically respectfully and without coercion or misrepresentation.
Promptly escalate questions concerning voter eligibility form completion registration requirements or applicable law.
Immediately report suspected falsification misconduct data manipulation form mishandling or other compliance concerns.
Cooperate with quality-control reviews audits investigations and corrective-action processes.
Ensure activities appropriately distinguish between and align with the legally permissible work of MFV and MFA.

Transportation and Field Safety
Transport assigned canvassers and authorized materials when driving responsibilities are assigned and approved.
Operate personal or organizational vehicles safely and in accordance with applicable law and organizational requirements.
Ensure employees understand field safety check-in emergency weather heat and incident-reporting procedures.
Monitor weather environmental neighborhood traffic animal and other conditions that may affect employee safety.
Maintain regular communication with canvassers during field activities.
Promptly respond to missed check-ins safety concerns confrontations injuries vehicle incidents or emergencies.
Stop or modify field activity and contact management when conditions present a potential safety risk.
Report workplace injuries threats harassment accidents law-enforcement interactions and other significant incidents immediately.
Follow applicable driver passenger seat-belt vehicle-safety and distracted-driving requirements.
Use equipment and materials safely and report damaged or unsafe equipment.

Political and Community Awareness
Maintain working knowledge of the political electoral demographic and community landscape within the assigned service area.
Stay informed about approved organizational issues campaigns programs and voter-engagement priorities.
Participate in required campaign briefings trainings and program updates.
Communicate community feedback emerging issues and recurring questions to management.
Avoid presenting personal political opinions as official organizational positions.
Use only current approved organizational messaging when communicating with the public.

Timekeeping and Administrative Responsibilities
Accurately record all time worked and submit timekeeping records according to established deadlines.
Review assigned team attendance or timekeeping information within delegated authority.
Report late arrivals absences missed breaks schedule deviations or potential timekeeping concerns to the supervisor.
Ensure employees are not instructed or permitted to work before clocking in or after clocking out.
Maintain organized records concerning staffing assignments materials reports incidents and follow-up needs.
Organize and prioritize daily responsibilities and workflow.
Attend required meetings trainings briefings and professional-development activities.
Communicate clearly and consistently with supervisors data employees program employees and other field leaders.
Performs other related duties as assigned.

Qualifications
Education
A specific degree is not required. Relevant education training campaign experience community experience and demonstrated field leadership will be considered.

Experience
Campaign canvassing voter-registration community outreach field organizing or civic engagement experience required.
Experience providing day-to-day direction training coaching or support to a canvassing or outreach team preferred.
Experience using VAN MiniVAN or another voter-contact or canvassing system preferred.
Experience preparing turf monitoring field activity entering data or producing campaign reports preferred.
Experience working with Latino communities or other diverse communities preferred.

Knowledge Skills and Abilities
Demonstrated commitment to voter engagement civic participation and Latino community empowerment.
Knowledge of canvassing voter registration voter education Get Out the Vote and direct voter-contact practices.
Demonstrated ability to supervise delegate motivate train and support employees.
Ability to establish clear expectations and monitor assigned activities and results.
Strong interpersonal coaching conflict-resolution and team-building skills.
Ability to listen to feedback consider different perspectives and maintain professionalism under pressure.
Ability to engage community members respectfully confidently and professionally.
Strong organizational time-management prioritization and problem-solving skills.
Ability to manage schedules materials transportation turf check-ins and reporting deadlines.
Strong attention to detail accuracy documentation and follow-through.
Ability to read maps follow geographic assignments and navigate assigned communities.
Working knowledge of Microsoft Word and Excel.
Ability to enter and review information using VAN spreadsheets databases mobile applications or comparable tools.
Legible handwriting and the ability to complete forms accurately.
Ability to follow voter-registration data-security quality-control safety and reporting procedures.
Demonstrated integrity accountability respect for others and commitment to organizational values.
Ability to maintain confidentiality and protect sensitive voter community employee and organizational information.
Professional proficiency in English and Spanish preferred.
Ability to work mornings evenings weekends and extended campaign-style hours.
Ability to travel throughout the assigned service area.
If driving is an assigned duty the employee must maintain a valid drivers license legally required automobile insurance an acceptable driving record and access to a safe and reliable vehicle unless an organizational vehicle is provided.

Physical Requirements
The physical requirements described below are representative of those necessary to perform the essential functions of the position with or without reasonable accommodation.
Ability to stand and walk for extended periods while canvassing or supervising field activities.
Ability to travel on foot across assigned turf including sidewalks stairs uneven surfaces and varying terrain.
Ability to frequently reach handle carry and use voter-registration forms clipboards literature mobile devices and other field materials.
Ability to communicate effectively with employees voters community members and supervisors.
Ability to operate a computer tablet mobile telephone and other field equipment.
Ability to read maps forms scripts voter information reports and technical instructions.
Ability to occasionally bend stoop kneel climb stairs or maintain balance during field activities.
Ability to frequently lift carry push or move outreach materials weighing less than 25 pounds.
Ability to enter and exit a vehicle repeatedly during assigned field activities if applicable.
Ability to perform essential field duties outdoors in varying weather conditions.

Work Environment
This is a field-based position that regularly operates in residential neighborhoods community locations offices public spaces events and vehicles.
The Canvass Lead is regularly exposed to outdoor weather conditions which may include heat cold rain wind and direct sunlight. Field activities may also involve traffic animals noise crowds uneven walking surfaces stairs and interactions with members of the public.
Morning evening weekend and extended hours may be required during voter-registration drives election cycles Get Out the Vote periods community events and other high-volume activities.
This position regularly handles confidential voter and community information and must comply with all applicable privacy data-security voter-registration records-management field-safety and incident-reporting requirements.