Editorial Assistant

Position: Editorial Assistant
Location: Baltimore MD 21211 Hybrid onsite Wednesdays & Thursdays
Pay Rate: $22$27/hr W2
Schedule: 37.5 hours/week
Contract: 6 months to start with expected extensions
Start Date: October 2026
Benefits:Eligible for Health Dental Vision 401K
Must be authorized to work in the U.S. This position is not eligible for sponsorship.

We are seeking an early-career Editorial Assistant to support a fast-paced mission-driven program focused on communications with cities partners and other external stakeholders. This is a highly execution-focused communications role for someone who is an excellent writer extremely organized and comfortable managing a high volume of correspondence and competing person will own a shared program inbox draft and edit professional communications support meetings and follow-ups coordinate multilingual content and translations and assist with newsletters guides presentations and other program materials.

Job Summary:

• Own and manage a high-volume program inbox receiving approximately 120 messages per week ensuring timely and professional responses
• Draft responses to external stakeholders and determine when questions should be escalated to senior team members
• Write and edit internal communications executive emails talking points announcements newsletters stakeholder communications and press release-style content
• Support standing meetings by helping prepare agendas taking detailed notes documenting action items and tracking follow-ups
• Coordinate translation workflows for materials in Spanish French and Portuguese including working with translation vendors and tracking deadlines
• Assist with drafting and formatting a bi-weekly newsletter and other program communications
• Develop and update written guides how-to documents webinar slides run-of-show documents and other informational materials
• Upload and maintain website content to ensure materials remain accurate organized and current
• Assist with basic video editing for short instructional or informational content as needed
• Work closely with senior communications and program team members while independently managing day-to-day deliverables

Required Qualifications:

• Bachelors degree required ideally in Communications Journalism English Public Relations or a related field
• Approximately 13 years of professional communications experience
• Excellent professional writing editing grammar and proofreading skills
• Experience drafting communications such as internal communications executive emails talking points newsletters announcements press releases or stakeholder-facing materials
• Strong organizational skills with experience managing multiple deadlines follow-ups and competing priorities
• Comfortable managing a shared or high-volume inbox and communicating directly with external stakeholders
• Experience supporting meetings through agendas note-taking action items and follow-through
• Able to work independently exercise good judgment and recognize when an issue should be escalated
• Professional writing samples are required
• Must be able to work onsite in Baltimore MD on Wednesdays and Thursdays

Preferred Qualifications:

• Experience in nonprofit higher education city/local government or another mission-driven environment
• Background in internal executive or stakeholder communications rather than traditional marketing
• Proficiency in Spanish French or Portuguese
• Basic video editing experience such as iMovie or similar software