Enter a job title or keyword

Document Scanning Specialist

State Of Maryland

Job Location:

Baltimore, MD - USA

Yearly Salary: USD 52354 - 67732

Posted: 29 September 2026 (Yesterday)

Application Deadline: 27 December 2026

Vacancies: 1 Vacancy

Job Summary

Introduction

MarylandsFamily and Medical Leave Insurance (FAMLI) program makes sure all workers inMaryland have paid time off for medical and family reasons. FAMLI is a socialinsurance system covering 2.6 million workers and 180000 employers deliveredas a digitally native public-facing service. Were in the early stages ofbuilding something as big and as far-reaching as unemployment insurance or anew health department. We know that delivering services primarily through awebsite over the Internet is a new way of doing business in position will provide administrativesupport and assistance to the Executive Associate II in the Central Servicesdomain by handling daily on site mail operations document scanning intoSalesforce and mail/print inventory records for fixed assets executes purchasing taskssubmits requisitions works with procurement to process orders manages formsand signatures adheres to record retention policies and other proceduresnecessary to ensure efficient day to day operations. Additionally this role manages equipmentlogistics tracks on-site inventory serves as a Safety Ambassador for FAMLIsubmits workordersassists human capital with hiring or interview activities and assists withother tasks as needed.

GRADE

STD0012

LOCATION OF POSITION

100 S. Charles Street

Baltimore Maryland 21201

Main Purpose of Job

The main purpose of this position is to provide administrative support and assistance to the Executive Associate II by handling daily on site mail operations document scanning into Salesforce and mail/print distribution. This role also serves as an Accountable Officer and maintains inventory records for fixed assets executes purchasing tasks submits requisitions works with procurement to process orders manages forms and signatures adheres to record retention policies and other procedures necessary to ensure efficient day to day operations. Additionally this role manages equipment logistics tracks on-site inventory serves as a Safety Ambassador for FAMLI submits work orders assists human capital with hiring or interview activities and assists with other tasks as needed.

POSITION DUTIES

Physical MailCoordination: Responsible for mailroom activities including distributionscanning documents into Salesforce adhere to records retention policies byfacilitating proper storage and disposal and coordinating small batches ofmail as needed - including printing postage stuffing and delivery to centralmailroom.

Equipment InventoryAdministration: Manage equipment logistics track on-site inventory executepurchasing tasks submit requisitions work with procurement to process ordersand manage forms and signatures. Serve as an Accountable Officer and maintaininventory records for fixed assets. Conduct inventory assessments as missing or stolen inventory. Take steps to retrieve equipment fromoffboarding employees including referral to CCU as appropriate.

Human CapitalAssistance: Assist human capital with hiring or interview activities as neededonboarding/offboarding employee equipment.

Other OfficeCoordination and Responsibilities: Serve as a Safety Ambassador by providingcoordination assistance with evacuation crowd control and ensure safety atassembly areas. Direct evacuees to rallypoint assist with Evac chair 500H operations relocate individuals to refugeareas/vestibules ensure safety chair is in proper working order. Attend mandatory Safety Ambassador work orders as needed proactively maintain office supplies and initiaterepair requests for the work environment.

Otherrelated duties as necessary.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff clerical clerical technical or secretarial work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Physicalcapability to safely lift carry lower up to 50 pounds of equipment. Including heavy mail bins and bulk shipmentssafely.

1year of inventory management experience.

Experienceprocessing incoming mail and packages.

Experience in database management and record keeping.

Experienceusing electronic tracking systems.

LICENSES REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide enough information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Unfortunately we wont consider information submitted after this date. Successful candidates will be ranked as best qualified better qualified or qualified and placed on the eligible (employment) list for at least one year.

Please note: A resume and cover letter are strongly encouraged for this position. Please upload oneWord or PDF file that includes your combined cover letter and resume using the Transcriptupload function or via the JobAps Other tab. Note that the initial screening is based only on the information provided within the application.

All information concerning the qualifications including any required documentation (diploma transcript certificate etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

EXAMINATION PROCESS

The assessment may consist of a rating of your education training and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore it is essential that the application is filled out completely and accurately listing all relevant education and experience addressing the specific qualifications shown above and submitting any required documentation (diploma transcript certification license etc.). Please include clear detailed and specific information on your application regarding experience qualifications related to the minimum qualifications desired and/or selective qualifications of the position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

This is a full-time permanent position and eligible for full State benefits which include:

Flexible hours and hybrid teleworking

Paid holidays 12-13 per year

Generous paid leave package (annual sick personal and compensatory leave)

State Pension (defined benefit plan)

Tax-deferred supplemental retirement savings plans (401(k) and 457)

Comprehensive subsidized health dental and prescription plans with little to no deductibles free generic prescriptions and free preventative health services

Flexible Spending Account plans for Health Care and Daycare

State Employees Credit Union

To learn more please click this link STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However if you are unable to apply online or having difficulty with your login or password please contact DBMs Helpdesk directly at (410) 767- 4850 (8:00 AM to 5:00 PM daily except for holidays and weekends). After business hours please submit an email request to .

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans status.

If you encounter difficulty attaching required or optional documentation you may contact Erika Leonard-Anderson via email to Please be sure to include your name identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications required documentation and any required addendums may be mailed to:

Maryland Department of Labor / Office of Administration
Attn: Erika Leonard-Anderson 26-
100 S. Charles Street 5th Floor
Baltimore MD 21201

The MD State Application Form can be found online

Maryland Department of Labor Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities services and facilities without regard to race religion color sex age national origin or ancestry marital status parental status sexual orientation disability or veteran status.

Required Experience:

Apply Now