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Document Control Specialist
Job Location:
Job Location:
Madison, OH - USA
Hourly Salary:
USD 65 - 75
Hourly Salary:
Posted:
13 November 2026 (5 hours ago)
Posted:
Application Deadline:
10 February 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary:
We are seeking an experienced Document Control Specialist (DCS) to manage and oversee all project documentation throughout the construction project lifecycle. This role is responsible for administering document control processes maintaining project records supporting workflow compliance and ensuring the integrity of technical documentation within the companys document management system.
The ideal candidate will serve as the subject matter expert for document control working closely with project managers contractors vendors and project stakeholders to ensure documentation is accurate current and compliant with project requirements. This position plays a critical role in supporting project execution quality assurance risk management and records retention initiatives.
Key Responsibilities:
- Administer and maintain document control processes within Oracle Primavera Unifier and related project management systems.
- Manage project documentation including RFIs submittals transmittals correspondence technical records and workflow approvals.
- Ensure accurate filing version control distribution retention and archiving of project documents.
- Monitor document workflows and business processes to identify bottlenecks compliance issues and potential project risks.
- Produce document status reports expediting reports and other metrics for project leadership.
- Partner with Project Managers to ensure workflow assignments and approvals are properly managed.
- Serve as the primary point of contact and subject matter expert for document control activities.
- Provide training and user support for document management systems and document control processes.
- Support QA/QC audits and verify contractor compliance with project document control requirements.
- Maintain and update project document registers and document tracking logs.
- Coordinate with Records Management teams to ensure proper long-term storage and archival of project records.
- Interface with contractors vendors suppliers and other stakeholders to ensure technical documentation is complete and accurate.
- Assist in continuous improvement efforts related to document control procedures and workflow efficiency.
Required Qualifications:
- Bachelors degree in Business Construction Management Engineering Document Management or a related field preferred; equivalent experience will be considered.
- 10 years of experience in document control project controls construction administration records management or a related discipline.
- Demonstrated experience supporting large-scale construction engineering utility infrastructure or industrial projects.
- Strong understanding of document control principles workflow management records retention and regulatory compliance.
- Experience managing technical documentation in a fast-paced project environment.
- Valid drivers license.
Preferred Qualifications:
- Advanced experience with Oracle Primavera Unifier.
- Experience with Oracle Primavera P6.
- Familiarity with additional project management and document management systems.
- Experience supporting projects within electric utility power generation oil & gas energy or other highly regulated industries.
- Knowledge of electric and steam generation operations.
Knowledge Skills & Abilities:
- Strong document management and organizational skills.
- Ability to analyze complex workflow and process issues and implement effective solutions.
- Excellent attention to detail and accuracy.
- Proficiency with Microsoft Office applications including Excel Word Outlook and project management software.
- Strong verbal and written communication skills.
- Ability to collaborate effectively with cross-functional teams and external stakeholders.
- Ability to prioritize multiple tasks and meet deadlines in a dynamic project environment.
- Demonstrated initiative sound judgment and problem-solving abilities.
Required Experience:
IC
About Company
At Beacon, we work in tandem with our clients to enhance their productivity, improve their processes and optimize resources—whether we are providing business and technology consulting or staff augmentation services. At the same time, we help clients manage the risks and costs of proje ... View more
