Document Control Manager

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

The Document Control Manager will lead and oversee all document management activities for the Designer throughout the design and construction phases of the Design-Build Project. This individual will establish maintain and enforce project document control procedures ensuring that all project records design deliverables transmittals correspondence reports calculations models and contract documents are accurately managed tracked and distributed.

The successful candidate will serve as the primary point of contact for document control between the Designer Design-Build Contractor Owner subconsultants and other project stakeholders. This role requires strong leadership attention to detail and experience managing document controls on large complex transportation or infrastructure projects.

Role accountabilities:

• Develop implement and maintain project document control processes procedures and workflows.
• Manage incoming and outgoing project documentation ensuring compliance with project requirements and document control standards.
• Administer the projects electronic document management system (EDMS) Common Data Environment (CDE) and associated workflows.
• Maintain document registers transmittal logs submittal trackers revision histories and distribution lists.
• Ensure proper document numbering naming conventions metadata and filing structures are consistently applied.
• Control the issuance receipt review approval and archival of all project documentation.

• Coordinate the submission of design packages reports calculations specifications models and drawings.
• Track design progression milestones including preliminary interim final and Released-for-Construction (RFC) documents.
• Ensure timely processing and distribution of design review comments and responses.
• Monitor deliverable schedules and support design teams in meeting submission deadlines.

• Produce regular document control reports KPI dashboards and status updates for project leadership.
• Conduct document audits to verify compliance with project procedures and contractual requirements.
• Support quality management and records retention requirements.
• Ensure compliance with Owner Contract QA/QC and regulatory documentation requirements.

• Serve as the primary interface for document control matters with the Owner Contractor Designer disciplines and subconsultants.
• Coordinate document reviews and comment resolutions across multiple stakeholders.
• Train project personnel on document control systems standards and procedures.
• Support project meetings and maintain records of key decisions actions and correspondence.

Required Qualifications

• Minimum 7 years of document control experience on large-scale infrastructure transportation design-build or engineering projects.

Key Attributes

• Experience managing document control for multidisciplinary engineering design teams.
• Strong knowledge of design and construction document lifecycles.
• Experience with electronic document management systems such as:
• Procore
• ProjectWise
• SharePoint
• Aconex
• Autodesk Construction Cloud (ACC)
• Similar document management platforms
• Proficiency with Microsoft Office Suite including Excel Word PowerPoint and Teams.
• Excellent organizational communication and stakeholder management skills.

Preferred Qualifications

• 7 years of document control experience on major transportation projects.
• Experience on Design-Build P3 or DBFOM projects.
• Experience supporting DOT toll road highway transit or large civil infrastructure programs.
• Familiarity with BIM and digital delivery environments.
• Knowledge of records retention requirements and quality management systems.

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $88000- $133200. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

#LI-VJ1