Document Control II

ENGINEERING A BETTER TOMORROW. Our quality engineering sustainable solutions and safety record inspire everything we do. Our diverse and inclusive workforce allows for all employees to feel valued and safe to give their opinions and improve our company.

Tata Consulting Engineers USA LLC (TCE) is a multi-disciplinary engineering organization offering a full range of integrated engineering design project support procurement and construction management services to the energy and chemicals industries.

Assist in the processing and/or reproduction of engineering and construction documents to ensure accuracy and timely release. Assists in maintaining a comprehensive filing system and computer database for all documents to be retained in the document control center with supervision.

Works independently and consistently in accordance with established document control procedures project requirements and company standards.

Completes assignments from multiple sources including project managers design team leaders group managers designers and engineers while effectively managing priorities and meeting deadlines.

Maintains accurate and timely document and record databases by logging tracking distributing and transferring all incoming and outgoing project documentation including discipline deliverables RFIs meeting minutes correspondence submittals and transmittals within various document management systems.

Demonstrates initiative and sound judgment in adapting to new project requirements client expectations and changing priorities with minimal supervision.

Serves as a liaison between project teams clients stakeholders to support document management activities and ensure timely communication of project documentation.

Participates in Quality Management processes by supporting document reviews identifying discrepancies and ensuring compliance with established procedures and project requirements.

Tracks client- and vendor-supplied materials and documentation to ensure proper document control revision control retention distribution and return of property when required.

Assists in the processing and reproduction of engineering and construction documents to ensure accuracy completeness and timely release.

Monitors document workflows to ensure adherence to project-specific and client document control requirements.

Generates routine reports and status updates related to document control activities deliverables and project metrics.

Assists in the development implementation and continuous improvement of document control processes procedures and best practices.

Provides guidance and support to junior document control personnel and project team members regarding document management processes and systems.

Exemplary analytical skills.
Typing speed: 50 WPM.

Familiarity with computer operating systems including Windows and networks and ability to use basic commands to access and manage files and programs.
Highly Skilled in MS Office: Excel Outlook Word PowerPoint Teams.

Spreadsheet/Flat Database skills skilled on a preferred spreadsheet program (MS Excel) able to do data entry output and creation of simple spreadsheets collation of data formatting data.

Experience with electronic document management systems (EDMS) such as SharePoint Wrench Aconex Autodesk Construction Cloud or similar platforms.

Minimum of 2-3 years of document control experience supporting engineering procurement and construction projects preferred but not required.

Ability to manage competing priorities across multiple projects while maintaining accuracy and meeting deadlines.

Working knowledge of engineering and construction document lifecycle management revision control and transmittal processes.

High school graduate or equivalent with an emphasis on basic secretarial math and English courses and a minimum of one year of Document Control experience desired but not required. Continued education in an associate or bachelor program for secretarial business math or English is desired but not required. Education or experience based on knowledge skills and abilities may qualify with the approval of Manager of Document Control. Experience using electronic document management systems for processing of transmittals/documentation and controlling and reporting project data.

Tata Consulting Engineers USA LLC (TCE) is an equal opportunity and affirmative action employer committed to promoting diversity equity and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability veterans status or any other characteristic protected by local state or federal laws rules or regulations.

In compliance with federal law all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal TCE offer letter through our onboarding system.

Please be aware that there have been instances of fraudulent job offers being made in the name of TCE by unauthorized individuals or organizations. We want to make it clear that TCE will never ask for any type of payment information during our interview process. Please be advised all email communications from TCE will come from our business email addresses which end in @. If you receive any suspicious job-related emails from any other domain please do not respond to them and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication please contact us through our website at