Document Control Clerk

Job Title: Document Control Clerk

Duration: 12 months

Location: Cincinnati OH 45237

Pay Rate: $18-22/hr

Shift Timings : Monday - Thursday 8am to 5pm

Description

Support our mission as an Office & GMP Records this role youll manage the sites batch records and cleaning and assembly sheets helping ensure GMP documentation is organized traceable and readily available to authorized colleagues. Youll maintain records in accordance with site procedures support document review and filing workflows and work with manufacturing quality and other teams to keep records moving through the right processes.

Key Responsibilities

- Receive sort organize and maintain site batch records and cleaning and assembly sheets in accordance with approved procedures.

- Check records for required sections signatures dates and attachments before routing or filing; follow established procedures to resolve or escalate discrepancies.

- Index and file records in the appropriate physical or electronic records library so documents can be located and retrieved efficiently.

- Track records as they move between departments and maintain logs or database entries that support their status and traceability.

- Retrieve records for authorized requests inspections audits and other business needs and document record movement as required.

- Support records retention archiving and disposition activities in accordance with applicable procedures and retention schedules.

- Maintain the organization and condition of records storage areas including filing supplies and records inventory.

- Communicate with manufacturing Quality and administrative colleagues about missing documentation filing needs and workflow status.

- Handle confidential and controlled information with discretion.

- Perform general office duties including data entry scanning copying and preparing documents for filing.

Qualifications

- High school diploma or equivalent required.

- At least 1 year of administrative clerical records management or document-control experience in a professional environment.

- Experience organizing indexing filing and retrieving records in a structured filing system or document library.

- Strong attention to detail and a methodical approach to handling controlled documentation.

- Basic proficiency with Microsoft Office applications and electronic document or records systems.

- Clear written and verbal communication skills.

- Ability to follow written procedures manage recurring tasks and raise questions when documentation is incomplete or unclear.

- Ability to work independently while coordinating effectively with a cross-functional team.

- Experience in a GMP regulated manufacturing laboratory or quality environment preferred.

- Familiarity with batch records controlled forms document control or records retention practices preferred.

- Experience with SAP or a similar ERP system preferred.

- Business-level English proficiency required.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Contract