Distribution Supervisor

Scope of Position

Supervises and coordinates activities of workers concerned with providing work orders & inventory records for distribution accounts

Major Duties and Responsibilities

Operations

• Allocate workloads within team to ensure smooth operations during peak activity or staff absence 

• Monitor workboards to ensure internal KPIs are met e.g. timely data entry 

• Build and maintain strong relationships with customers.  

• Assist in retention calls and complete customer reviews with your regular customers to document in the CRM 

• Monitor invoicing and BNP report where needed 

• Proactively communicate with the team to ensure continuous awareness and understanding of policies and regulations  

• Be a guide for the team - mentor agents lead agents and ensure that positive attitude is maintained within the team 

• Promote productivity tools within the team (e.g. using workboard invoice processing expo) 

• Be continuously open and positive to implementing new system changes and enhancements with the team 

• Oversee and ensure compliance with Expeditors Operational Process Standards 

• Audits all new accounts and follow up on responsibilities of agents to ensure that customer needs have been met.  

• Support the manager and or the sales department where needed:  

• Makes introductory contact with new accounts and maintain effective relationships with existing accounts. 

• Addresses the more complex and non-routine customer issues and requests. 

• Coordinates new accounts gathering all necessary information and assigning accounts to agents 

• Audits all new account and follows up on responsibilities of the CSRs to ensure that customer needs have been met 

• Help develop and recommend the annual departmental operating budget making said budget consistent with the desired customer service levels and necessary equipment upgrades 

• Interacts with credit and collections personnel regarding payment problems 

• Performs and supervises department accounting functions (i.e. Accts. Payable Accts. Receivable Customer Invoicing domestic freight rating etc.) 

Physical Demands 

This section lists physical demands required of this job and may be edited to the specific job role. 

• Use of standard office equipment - computer with keyboard and mouse phone fax/copy/scan machine etc. 

• Write with pencil/pen/marker 

• Functions performed primarily while seated at desk 

People

In conjunction with department leadership

• Properly on-boards new hires and ensures team members have clear expectations.
• Provides frequent feedback that is timely accurate and honest.
• Participates in regular one-one-ones and an annual review for employees.
• Assists manager with development plans for employees that addresses competency gaps and/or prepares employees for growth.
• Ensures employees complete 52 hours of relevant training each year and that required training is completed timely.
• Fosters a climate of compliance within the team including to company culture internal policies and government regulations.
• Promotes employee engagement and team vision commitment and trust. Develops a #2. 

Systems

• Ensure department is using all system tools to their greatest advantage based on your department size and organization.
• Be open to implementing new system changes and enhancements into your department
• Be involved and suggest system/process improvements
• Set the tone of this environment within your department

Culture

• Proactively promote the companys 10 cultural attributes: Appearance Attitude Confidence Curiosity Excellence Integrity Pride Resolute Sense of Humor and Visionary.

Qualifications :

• 4 years of industry specific knowledge 

• Inventory management and accounting knowledge  

• Self-reflecting and open to feedback 

• Initiative and ability to work in autonomy 

• Proven leadership attitude and background 

• Effective interpersonal skills including proven abilities to listen comprehend effectively communicate clearly and concisely to obtain positive results. 

• Conflict resolution 

• Listening skills 

• Providing feedback 

• Teamwork 

• Building team environment 

• Coaching for development 

• Customer focus 

• Managing meetings 

• Problem solving 

• Process improvement 

• Time management   

• Software proficiency skills (e.g. MS Excel Formulas and Pivot Tables MS Word) 

• English language proficiency 

• Global Logistics Industry knowledge 

Reporting Structure

• Distribution Manager

Additional Information :

Expeditors offers excellent benefits:

• Paid Vacation Holiday Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus

Remote Work :

No

Employment Type :

Full-time