Digital Reporting Coordinator

Join Esquire as a Coordinator Digital Reportinga vital role where youll keep our Digital Reporting teams onboarding equipment credentials and records running smoothly.

Esquire is a leader in legal support services known for innovation professionalism and delivering exceptional quality. As part of our team youll receive comprehensive training competitive benefits and the opportunity to work with cutting-edge technology. At Esquire we are focused on Getting it Right for our clients our partners and our employees. We understand that the client experience begins with us and were committed to empowering our employees to continually innovate our services to earn clients for life.

As the Coordinator Digital Reporting youll carry the administrative and operational load for the Digital Reporting team so that Area Digital Reporter Managers (ADRMs) can focus on coaching quality and performance management. Youll keep Digital Reporter records systems credentials equipment and communications accurate current and aligned with Esquires standards and best practices.

This is a remote position; candidates must be available to work during Pacific Time business hours.

• Coordinate onboarding and account setup for new Digital Reporters including SPP Box and access onboarding plans and welcome communications
• Complete vendor setup tasks collect signatures and maintain accurate vendor and ZIP code records
• Order track receive and ship equipment and supplies and maintain inventory counts and reorder points
• Support Academy enrollment and apprenticeship tracking including activity reports Confluence acknowledgments and daily RV availability updates
• Coordinate AAERT membership notary applications and certification renewals sending reminders ahead of expiration
• Pull reconcile and distribute onboarding and performance reports and log and escalate returned jobs and system errors
• Respond to Digital Reporter and ADRM inquiries and maintain audit-ready onboarding equipment and credentialing documentation

• Skills: Excellent interpersonal written and verbal communication skills with strong organizational skills and the ability to multi-task shift priorities and manage a high volume of administrative requests
• Experience: Minimum of one year of administrative operations or vendor coordination experience required three years preferred; legal services industry experience is a plus
• Technical: Working knowledge of Microsoft Excel Word and Outlook and the ability to learn platforms such as NetSuite Box Confluence Canvas SPP and DOMO
• Education: High school diploma or equivalent required; some college experience or a college degree preferred
• Personal Attributes: Detail-oriented and service-minded with the ability to work under pressure and take direction from more than one supervisor
• Other Requirements: Knowledge of court procedures legal documents and legal terminology is preferred

• Timely accurate onboarding tasks and vendor record updates
• On-time tracking and completion of certification notary and AAERT membership renewals
• Fast reliable response to ADRM and Digital Reporter requests with equipment and supplies fulfilled accurately and on time

This is a remote position performed from a dedicated home workspace with reliable internet connectivity. Youll spend much of your day at a computer with occasional lifting and moving of equipment (up to 30 pounds) and periodic onsite presence as needed. Youll thrive in a fast-paced environment where organization accuracy and adaptability are key.

Ready to keep our Digital Reporting team running smoothly Apply now and bring your organizational expertise to Esquire!

• Insurance: Medical dental vision short & long term disability insurance basic life & supplemental insurance for employees and their dependents
• Retirement: Eligibility to enroll in the companys 401(k) plan with match contribution
• Paid Time Off: Employees receive two weeks of vacation leave per year (80 hours annually)
• Holidays: 10 paid holidays per year and 2 paid floating holidays per year
• Sick Leave: 5 paid sick days per year
• Tuition Reimbursement: Financial assistance to support your career development

Were committed to building a diverse and inclusive workplace. If youre excited about this role but your experience doesnt align perfectly we still encourage you to applyyou may be just the right person for this or other opportunities.

Equal Opportunity & Accommodations:

Esquire Deposition Solutions policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.

Esquire Deposition Solutions is committed to fair hiring practices. Qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable laws including but not limited to the California Fair Chance Act the Los Angeles Fair Chance Initiative for Hiring Ordinance and the Los Angeles County Fair Chance Ordinance. We also comply with similar laws in other jurisdictions where we operate.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request reasonable accommodation. You can submit your request to .