Development Operations Coordinator

Development Operations Coordinator

Position Title:Development Operations Coordinator

Employment Status: Full-time

Number of hours per week: 40 hours

Hourly rate:$25.00 -$27.00

AgeMaine is committed to positive long-term outcomes for older adults and their caregivers. We empower older adults adults with disabilities and their caregivers to live to their fullest potential by providing services resources and information. At AgeMaine we believe that a supportive and inclusive workplace where everyone feels valued and heard is key to shaping organizational culture and advancing our work with underrepresented and diverse communities. We were recently voted Best Places to Work in Maine for three years in a row 2024 to 2026!

The Development Operations Coordinator serves as a key operational support partner to the Chief Advancement Officer ensuring the accuracy coordination and smooth execution of all development systems and processes. This role is ideal for a highly detail-oriented professional - such as an experienced executive assistant or administrative coordinator - who excels at managing information tracking details and ensuring follow-through. The coordinatoris responsible formaintainingthe integrity of the donor database (Raisers Edge) coordinating giftprocessingand reporting and ensuring that donor engagement and follow-up activities are accurately tracked and completed.

This position works closely with internal staff and external database support to ensure that all donors and fundraising data areaccurate up to date and usable for decision-making. While the role may directly enter data or coordinate data entry with others thecoordinatorisultimately responsiblefor ensuring data accuracy and consistency across systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Development Operations & Coordination

• Serve as an operational support partner to the Chief Advancement Officer ensuring smooth execution of development workflows

• Track donor engagement activities follow-ups and next steps in the CRM

• Support scheduling preparation and coordination of donor meetings and development activities

• Ensuretimelycompletion and tracking of tasks across the development function

Database Accuracy & Gift Processing

• Ensure accuracy completeness and integrity of all donor data in Raisers Edge whether entered directly or in coordination with others

• Process and record charitable contributions ina timelyandaccuratemanner

• Maintain consistent data entry standards and support database protocols

• Conduct routine review and validation of donor records to ensure accuracy

Follow-Up & Communication Support

• Track and ensure completion of follow-up actions from donor meetings events and internal discussions

• Assistwith donor foundation and community partner communications as needed

• Prepare mailing lists appeals invitations and donor communications materials

Reporting & Administrative Support

• Generate donor lists reports and dashboards to support fundraising activities

• Assistwith tracking progress and fundraising performance

• Support monthly reconciliation of gifts and pledges in coordination with Finance

• Maintain documentation and reporting for leadership and board needs

Grants Coordination

• Maintain grants calendar and track submission deadlines and reporting requirements

• Coordinate with contract grant writer to supporttimelysubmissions and follow-up

• Ensureaccuratetracking of grant-related communications and documentation

Systems Coordination

• Coordinate with external database consultant in collaboration with the Chief Advancement Officer to support CRM updates and improvements

• Translate operational needs into clear requests for system enhancements and improvements

• Support implementation and testing of database updates as needed

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Performs other duties as assigned.

QUALIFICATIONS NEEDED FOR POSITION:

Experience and Skill Requirements: The following requirements and skills are considered essential:

• Exceptional attention to detail and strong organizational skills

• Proven ability to manage multiple priorities and ensure follow-through

• Comfort working with databases or CRM systems (Raisers Edge experience preferred but notrequired)

• Strong written and verbal communication skills

• Proficiencyin Microsoft Office (especially Excel)

Education/Knowledge Requirements: The following education requirements are considered essential:

• 3 years of experience in an administrative executive assistant or coordination role

Salary and Benefits:This is a non-exempt full-time position working 40 hours per week.

Benefits include:

• Vacation time

• Sick time

• 13 holidays per year
• Dental and vision insurance
• Medical Insurance 100% paid Premiums (Employee only plan)
• Accident and critical illness insurance

• 403B Retirement Plan

• Tuition Reimbursement

• Life insurance income protection plan and long-term disability insurance.

• Paid Birthday Grandparent leave parental leave volunteer time and more!

To Apply

Pleasesubmityour resume and a cover letter explaining why you are the right fit for this position.

The position is open until filled

AgeMaine is an equal-opportunity employer

Required Experience:

Junior IC