Development Coordinator

Harris County

Job Location:

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 1 hour ago

Vacancies: 1 Vacancy

Job Summary

Position Description

Harris County Public Library (HCPL) - History

The Harris County Public Library (HCPL) system established in 1921 began as a collection of smalllibraries located in stores post offices and private homes. Over the years it has grown into a robustnetwork comprising 26 branch libraries two technology service centers and two partner locationsthat provide collection and circulation services. HCPL serves the communities of unincorporatedHarris County and cities without independent library systems.

In 2024 HCPL received the prestigious National Medal for Museum and Library Service the highesthonor awarded to libraries in the United States. Bestowed annually by the Institute of Museum andLibrary Services (IMLS) this award recognizes institutions that deliver exceptional service to theircommunities. The library was recognized for innovative initiatives like HCPL Connected Enhanced Library Cards and its Mobile Outreach Librarian program.

HCPL is also recognized as one of the best places to work offering a supportive and inclusiveenvironment that fosters innovation collaboration and professional growth. Its dedication toemployee well-being diversity and community impact makes HCPL more than just a workplaceitswhere individuals can grow inspire and contribute to meaningful change.

What you will do at Harris County Public Library:

The Development Coordinator supports Harris County Public Librarys development efforts by assisting with donor sponsor nonprofit foundation and community partner engagement; researching and tracking potential funding sponsorship and partnership opportunities; maintaining development records contact lists stewardship documentation impact data and related tracking tools; preparing reports summaries presentations correspondence and recognition materials; coordinating follow-up with partners and stakeholders; supporting grant sponsorship and resource development initiatives; documenting partner contributions and outcomes; and working with library leadership and internal departments to ensure development activities are organized mission-aligned compliant with County procedures and supportive of HCPLs strategic priorities.

This is a part time temporary position with an ending date of December 25 2026.

Duties & Responsibilities:

Supports HCPL development partnership and community engagement efforts by maintaining relationships with nonprofit organizations community agencies educational partners civic groups Friends groups foundations donors sponsors and other stakeholders.
Researches identifies and tracks funding sponsorship partnership and outreach opportunities that support HCPL programs services literacy initiatives and strategic priorities.
Coordinates partner communications meeting logistics follow-up documentation records agreements calendars stewardship materials impact data and internal updates.
Assists with reports summaries presentations correspondence recognition materials and other documentation related to development partnerships events and community impact.
Coordinates and supports partner events donor or sponsor activities community engagement programs special projects and public-facing initiatives including logistics schedules supplies communications budgets expenses and day-of support.
Serves as a point of contact for partners vendors presenters staff and stakeholders and helps resolve event scheduling communication or logistical concerns.
Collects attendance data feedback photos success stories and outcome information to evaluate effectiveness and support reporting.
Works with branch and department staff to align development partnership and event activities with community needs library service priorities and HCPLs mission.
Provides technical administrative analytical and project support while keeping management informed of issues deadlines risks and decisions requiring approval.
Represents HCPL professionally in meetings events communications and community settings and performs other related duties as assigned.
Participates in required training work groups meetings and professional development activities to maintain current knowledge of development practices systems policies and compliance requirements.
Other duties as assigned

Harris County is an Equal Opportunity Employer

you need special services or accommodations please call or email

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Requirements

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30wpm and 80% accuracy.
Please see testing instructions in the General Information section below.

Education:

Bachelors degree in Non-profit Management Public Administration Communications Marketing Event Management Hospitality Library Science Education Community Development or a related field.

Experience:

Three (3) years of verifiable experience in event coordination nonprofit partnerships community engagement development support project coordination public administration library services or a related area.
Project management and organizational skills

Additional Requirements:

Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude 30 WPM with at least 80% accuracy
Unofficial copies of transcripts are required along with the application
Available and reliable transportation for work-related duties.

Knowledge Skills & Abilities

Knowledge of public library services community engagement nonprofit partnerships event planning project coordination and basic development practices
Ability to build and maintain effective working relationships with partners donors sponsors vendors staff leadership and stakeholders
Ability to coordinate events manage logistics track deadlines solve problems and adapt to changing priorities
Strong written and verbal communication skills including the ability to prepare clear reports summaries emails presentations and partner materials
Strong organizational skills and attention to detail
Ability to manage multiple projects maintain accurate records track data support reporting and meet deadlines
Ability to exercise sound judgment discretion confidentiality professionalism and accountability
Ability to work independently and collaboratively in a team-based public service environment
Ability to provide excellent customer service to internal and external stakeholders
Proficiency with Microsoft Office Suite including Word Excel Outlook and PowerPoint
Ability to learn and use databases project tracking tools grant or development systems event platforms and other technology as needed
Ability to assess work priorities recognize areas for improvement and maintain an organized productive work environment
Ability to use personal mobile devices for the Countys multifactor authentication process

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

Preferences

Professional Experience:

Working in a public library nonprofit foundation public sector education or community-based organization. (preferred)
Coordinating public events community programs donor or sponsor activities or partnership-based initiatives. (preferred)
Supporting development fundraising sponsorship grant-related or stewardship activities. (preferred)
Maintaining partner databases event records contact lists budgets reports or project tracking tools(preferred)

Certification:

Project management event planning nonprofit management or related certification. (preferred)

Language:

Bilingual (preferred)

General Information

the above link to the HRRM Clerical Skills Test registration page

Click on Apply to submit your request for testing

You will receive a test invitation and instructions via e-mail within 48 hours

You will have no more than 5 calendar days to access and complete testing

Your score will be automatically uploaded to your application

The test may be taken once every 30 days

Most recent test scores are retained for up to 6 months

Position Type and Typical Hours of Work:

Part-Time Temporary 20 hours a week This is a part time temporary position with an ending date of December 25 2026.
Work is primarily performed in an office environment with extended periods of computer use. Occasional travel to branch locations or meetings may be required. The position is generally scheduled Monday through Friday. May require attendance at evening meetings or off-site meetings.

Work Environment and Physical Demands:

Driving: Position may require travel to County facilities worksites meetings trainings or events.Reliable transportation is required for work-related duties.
Office Equipment: Daily use of a computer keyboard telephone copier scanner printercalculator and standard office software including Microsoft Office applications and HR-related
systems.
Physical Activities: Work is generally performed in an office setting and may require extendedperiods of sitting computer use reading writing speaking listening standing walking bending
reaching and carrying materials.
Lifting: Ability to lift carry push or pull up to 25 pounds occasionally and up to 40 pounds asoperational needs require.
Vision and Hearing: Must be able to read paper and electronic documents view computerscreens communicate in person and by telephone or virtual platform and respond to verbal and
written inquiries.
Exposure to Environmental Conditions: Work is generally performed in a standard officeenvironment with overhead lighting shared workspaces and extended periods of screen time.
Position may occasionally require work at off-site locations or during County events.

Reporting Relationships:

Reports to Position:Division Director Research and Development
Supervises Positions: None

Work Location:

HCPL Administration 5749 South Loop E Houston TX 77033

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Position DescriptionHarris County Public Library (HCPL) - HistoryThe Harris County Public Library (HCPL) system established in 1921 began as a collection of smalllibraries located in stores post offices and private homes. Over the years it has grown into a robustnetwork comprising 26 branch librarie...