Development & Campaign Coordinator

The Development & Campaign Coordinator serves as the primary administrative and operational support to the Chief Development Officer (CDO) supporting the execution of fundraising priorities departmental initiatives and strategic projects. This position provides critical administrative project management and donor support for the Dallas Symphony Orchestras development activities including both the annual fund and a comprehensive campaign. The role ensures effective communication among staff and volunteer leadership supports donor cultivation solicitation and stewardship efforts and helps advance the Development Departments fundraising goals. The ideal candidate is highly organized proactive and detail-oriented with strong communication skills and a passion for advancing the mission of the DSO through philanthropy.

Key Responsibilities

Executive Support to the Chief Development Officer

• Manage the CDOs calendar scheduling priorities and meeting logistics.
• Coordinate meetings prepare agendas presentations and supporting materials.
• Prepare pre- and post-meeting donor materials briefing documents and follow-up communications.
• Track action items deadlines and departmental priorities on behalf of the CDO.
• Support the execution of fundraising priorities departmental initiatives and strategic projects.
• Process invoices and compile monthly expense reports for the CDO.
• Assist with committee board and leadership meeting preparation and administration.
• Facilitate communication among staff and volunteer leadership.
• Support cross-departmental collaboration with Development Marketing and Artistic teams.
• Conduct prospect research and prepare donor briefing materials.
• Manage the campaign calendar and coordinate internal and external communications.
• Track campaign progress gift commitments and pledges in collaboration with the database.
• Assist with donor cultivation and stewardship efforts.
• Perform general administrative duties and other responsibilities as assigned.

Campaign Coordination

• Provide administrative and project management support for the DSOs comprehensive campaign.
• Manage campaign timelines deliverables and project tracking.
• Assist with the development of campaign proposals presentations and donor materials.
• Support campaign communications and stewardship efforts.
• Assist with campaign cultivation and recognition events as needed.

Departmental Administration

• Provide administrative and project management support for the Development Departments fundraising activities.
• Support stewardship efforts including gift tracking recognition events campaign updates and donor records management.
• Maintain accurate and up-to-date records within Tessitura and other departmental systems.
• Support departmental budget tracking and administrative processes.
• Coordinate Development complimentary ticket requests with the Box Office.
• Prepare correspondence acknowledgment letters mailings and other donor communications.
• Coordinate logistics for donor cultivation and recognition events including guest lists RSVPs materials preparation on-site support and follow-up communications.

• Bachelors degree in Nonprofit Leadership Business Administration Philanthropy or an equivalent combination of education and professional experience.
• Minimum of 2 years of administrative experience
• Ability to work in a team-oriented environment
• Strong ability to multitask and support multiple stakeholders in order to meet deadlines and business objectives
• Must maintain confidentiality
• Excellent verbal and written communication skills
• High attention to detail and strong organizational skills

Preferences

• Experience with Microsoft Office (PowerPoint Word Excel Publisher)
• Experience with Canva
• Experience with Tessitura

• Integrity: Maintains accurate confidential and timely donor campaign financial and administrative information while following through on commitments and ensuring details are handled with care and accountability.
• Creativity: Brings thoughtful and resourceful approaches to donor communications campaign materials events and departmental projects that help advance the DSOs fundraising priorities.
• Connection: Builds strong relationships and facilitates effective communication among donors volunteer leadership Development staff and cross-departmental partners to support meaningful engagement with the DSO.
• Respect: Demonstrates professionalism discretion and consideration in every interaction honoring the time perspectives privacy and contributions of donors colleagues volunteers and community partners.

The Dallas Symphony Association is an equal opportunity employer and is committed to creating a diverse equitable and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity gender expression national origin disability status protected veteran status or any other characteristic protected by law.