Department Assistant

The Opportunity: 

American Girl is seeking a professional organized and customer-focused Seasonal Bilingual Department Assistant to support administrative operations at our DeForest Distribution Center during our peak business season. This position serves as a key point of contact for employees visitors vendors and business partners while providing administrative support to Distribution Center leadership and team members.

This is a temporary seasonal position expected to begin in November and conclude in late December based on business needs. The schedule is Monday through Friday from 7:00 a.m. to 3:30 p.m.; however hours may extend beyond the regular shift and occasional weekend work may be required to support operational demands during the peak season.

Responsibilities

• Provide administrative support to Distribution Center employees and the management team to ensure efficient day-to-day operations.
• Greet visitors vendors and guests in a professional manner and direct them appropriately.
• Answer screen and route incoming phone calls to the appropriate individual or department ensuring messages are communicated accurately and promptly.
• Exhibit professional and courteous communication in person over the phone and through email.
• Maintain facility security by following established visitor management and safety procedures.
• Create maintain and organize Distribution Center records files and documentation.
• Prepare maintain and update miscellaneous reports spreadsheets and tracking documents.
• Collate sort and distribute incoming mail and packages.
• Coordinate office and facility supply orders and maintain adequate inventory levels.
• Ensure the reception area and other administrative workspaces remain organized and presentable.
• Assist with special projects employee communications and other administrative duties as assigned.
• Maintain the highest level of confidentiality when handling employee operational financial and business-related information.
• Support a positive and professional environment for employees visitors and business partners.

Qualifications :

What We Are Looking For:

• 2-3 years of experience in an office environment and/or administrative support role.
• Fluent in both English and Spanish with strong verbal and written communication skills in both languages.
• Excellent professional communication skills including phone etiquette and customer service.
• Strong proficiency in Microsoft Office applications including Word PowerPoint and Excel.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to work effectively with employees at all levels of the organization as well as visitors vendors and external partners.
• Ability to exercise sound judgment and make decisions independently when appropriate.
• Ability to maintain strict confidentiality with sensitive information including employee financial and business data.
• Ability to remain calm under pressure and effectively manage challenging or time-sensitive situations.
• Commitment to maintaining a safe and professional work environment.

Preferred Qualifications

• Previous experience supporting warehouse distribution manufacturing or operations environments preferred.
• Experience maintaining records reports and data in Microsoft Excel preferred.

Additional Information :

How We Work: 
 
American Girl is subsidiary of Mattel a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors: 

• We collaborate:Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower. 

• We innovate:At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking. 

• We execute:We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results. 

Who We Are: 
 
American Girl is a premium brand for girls and a wholly-owned subsidiary of Mattel Inc. (NASDAQ:MAT) a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands including Barbie Hot Wheels Fisher-Price American Girl Thomas & Friends UNO Masters of the Universe Matchbox Monster High MEGA and Polly Pocket as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys content consumer products digital and live experiences. Our products are sold in more than 195 countries in collaboration with the worlds leading retail and ecommerce companies. 

Mattel is recognized as a Great Place to Work and as one of Fast Companys Best Workplaces for Innovators in 2022. 
 
Visit us at is an Affirmative Action/Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers including minorities females veterans military spouses individuals with disabilities and those of all sexual orientations and gender identities. 

Remote Work :

No

Employment Type :

Part-time