Data Science Institute Administrative Support

We have an administrative support opening for the Data Science Institute (DSI). You will work in a dynamic and fast-paced environment performing a combination of complex and difficult administrative assignments with multiple components requiring independent judgement and follow through formulating recommendations resolving complex issues and establishing procedures. This position is in support of the Workforce team in the Computing Directorate.

You will:

• Serve as the primary support for the Data Science Institutes Director managing complex calendars and travel providing insight and support.
• Support student and mentor programs through calendar management communications tracking onboarding and offboarding activities.
• Process and coordinate hiring visa foreign national and Academic Cooperation Program paperwork in partnership with LLNL Immigration and Computing Workforce teams.
• Provide administrative support for meetings events briefings seminars workshops and student and mentor engagement activities.
• Maintain program webpages surveys internal guidance materials and other guidance documentation.
• Serve as an administrative resource for policies procedures and operational issues affecting students mentors and leadership. Coordinate monthly meetings with program leadership and support planning readiness and follow-up actions.
• Serve as primary Time and Absence Coordinator and LTRAIN Coordinator.
• Perform other duties as assigned.

Qualifications :

• Ability to obtain and maintain a US DOE Q-level security clearance which requires U.S. Citizenship.
• Advanced computer skills including experience with software programs such as Microsoft Office Suite Adobe Acrobat SharePoint Confluence WebEx and the ability to learn new software quickly.
• Advanced knowledge and experience coordinating administrative and operational work activities and multi-faceted internal processes for the work unit and/or functional area while demonstrating advanced organizational skills an attention to detail and follow through skills.  
• Advanced experience coordinating and prioritizing high volume requests in a dynamic environment and developing out of box solutions to unique administrative and operational challenges.  
• Effective interpersonal skills with the ability to handle sensitive and confidential hiring and personnel information with tact discretion and mature judgement.
• Excellent problem-solving skills and possesses initiative and decision-making skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
• Proven ability to be self-motivated and flexible with the ability to set priorities and goals. 
• Experience working effectively as a team member as well as independently.

Qualifications we desire

• Experience with LLNL systems and processes. 
• Knowledge of LLNL business applications and processes such as LAPIS SmartRecruiters LEAP TIME FTS VTS and ePay.

Pay Range

$38.03 - $45.63 Hourly 

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time