Data & Reporting Specialist
Job Location:
Madison, OH - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Data & Reporting Specialist role is in the Division of Facilities Planning & Management (FP&M) Department of Capital Planning & Design in the operational area of Office of Space Management at the University of Wisconsin-Madison.
The Space Management Office collects and maintains university space and utilization information and works with schools colleges and divisions to identify and plan for short- and long-term space needs. The Data & Reporting Specialist will collect and update space information through building walks surveys and project documentation. This work is critical to maintaining and improving space and facility data for campus reporting and planning.
An ideal candidate will have knowledge or experience with the following:
Space data collection and updates Work with schools colleges divisions and departments to collect and update organizational space assignments use and subuse functions staff occupancy and related information. This includes coordinating and executing building walk throughs online surveys and ad hoc updates reported to our office. Attention to detail communication skills and customer service are important for this work.
Space and facility data reporting Contribute to ad hoc report requests from internal and external stakeholders. Contribute to and/or lead standard report development and reviews. Support role in creating ad hoc reports tailored to specific dynamic business needs. The ability to quickly and efficiently gather analyze and present data on short notice. Experience with tools and methodologies that support flexible and responsive ad hoc reporting.
Work ethic and willingness to learn We are looking for motivated individuals who will dig in and do high quality work on schedule. We expect staff to approach their work with a learning mindset and apply the job experience to their work.
Proven experience with supporting in the production and preparation of complex annual reports and data. Familiarity with creating reports that comply with industry standards and regulatory requirements.
Ongoing/Renewable
Full-Time 100% FTE
Hours generally scheduled 7:45AM to 4:30PM Monday through Friday.
Additional Information
This position may require occasional travel outside of Madison Dane County or the State of Wisconsin to UW-Madison facilities and/or other institutions.
- Reviews evaluates approves and provides recommendations for facility improvements space assignments and proposals utilizing best practices and established policies and procedures
- Schedules logistics and secures resources and information to identify assign and acquire space for institutional use
- Reviews space requests and models test fits and facility options for massing scale and impact to university facilities per the Campus Master Plan
- Analyzes audits and updates facility records
- Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan
- Lead for producing (creating reviewing and distributing) standard and custom reports of facility and space data for UW-Madison UW System benchmarking studies and others as requested
Division of Facilities Planning & Management (FP&M) Capital Planning & Design; Office of Space Management
$57000annual minimum
Theminimumrate for this position is $57000but is negotiable based on experience and qualifications.
This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
For a summary of benefits please see below for more information:Academic staff Benefits summary
Drivers license that is Required - Valid and Meets UW Risk Management Standards
Minimum 2 years professional work experience
Working knowledge of Microsoft Excel
Excellent organizational skills and attention to detail
Ability to handle sensitive information
Bachelors degree in data management space planning or related field
5 years professional work experience
Professional work experience in data management analysis space planning or related field
Knowledge of the higher education Facilities Inventory Classification Manual (FICM)
Experience with data reporting and/or visualization tools (e.g. Crystal Reports Tableau BIRT)
Effective oral and written communication techniques
Ability to organize evaluate and present information effectively.
Knowledge of administrative structure and functional requirements of facilities in higher education
Skill and commitment to provide quality customer service.
Bachelors Degree Required; focus in data management space planning or related field is preferred.
To begin the application process click the Apply button.
Pleasenotethere is only one attachment field.You must uploadall ofyour documents in the attachment field either as one combined document or separate documents.
We are eager to learn more about how your experience may align with this position.
The following isfor your application to be considered complete:
Acover letterdescribing how your experience relates to the listedand preferred job qualifications.
Aresumedetailing your educational and professional background.
The search committee will review all application materials after the posted deadline.
We will notify selected applicants toparticipatefurther in the selectionprocess directly. References will be requestedoffinal candidates. All applicants will be notified after the search iscompleteand a candidate has been selected.
This position has been identified as apositionof trust with access to vulnerable populations. The selected candidate willbe requiredto passan initialcaregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointments.
Passion Malotky ;
Relay Access (WTRS): 7-1-1. SeeRELAYSERVICEfor further information.
Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
IC
About Company
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