DATA ENTRY SPECIALIST

Job Title: Data Entry Specialist

Job Type: (Remote)

The Data Entry Specialist Administrative Support is responsible for accurately entering updating organizing and maintaining business information and records. This position provides administrative and clerical support to various departments by managing databases processing documents preparing reports maintaining files and ensuring information is accurate complete and readily accessible to authorized personnel.

• Enter update and maintain information in databases spreadsheets ERP systems CRM platforms and other business applications.

• Review source documents and verify information for accuracy completeness and consistency.

• Perform data validation and correct errors duplicate records and missing information.

• Process forms applications invoices orders correspondence reports and other business documents.

• Maintain accurate electronic and physical filing systems.

• Scan upload categorize organize and archive documents according to established procedures.

• Retrieve records and information for authorized employees managers and departments.

• Prepare spreadsheets reports summaries lists and other administrative documents.

• Maintain customer vendor employee inventory operational or other business records as assigned.

• Assist with document formatting printing copying scanning and distribution.

• Monitor shared email inboxes and administrative requests and route items to the appropriate personnel.

• Assist with scheduling meeting preparation calendar coordination and general office administration.

• Support mail shipping receiving and document distribution activities when required.

• Maintain office supply records and assist with inventory tracking and ordering.

• Perform routine database searches and information retrieval.

• Assist departments with administrative projects data cleanup and records-management activities.

• Maintain accurate logs and tracking spreadsheets for assigned administrative activities.

• Assist with preparing information for audits compliance reviews and management reporting.

• Maintain confidentiality of company customer employee financial and other sensitive information.

• Follow established data-entry document-control records-management and administrative procedures.

• Meet established data-entry accuracy productivity and turnaround-time requirements.

• Identify opportunities to improve administrative workflows data-entry processes filing systems and office efficiency.

• High school diploma or equivalent required.

• Associate degree or relevant coursework in Business Administration Office Administration or a related field preferred.

• 13 years of experience in data entry administrative support office administration or a related role.

• Strong typing and data-entry skills with excellent attention to detail.

• Proficiency with Microsoft Office particularly Excel Word and Outlook.

• Strong organizational and time-management skills.

• Good written and verbal communication skills.

• Ability to manage multiple tasks and meet deadlines.

• Ability to work independently while following established procedures.

• Strong ability to maintain confidentiality and handle sensitive information.

• Experience with ERP CRM database or document-management systems.

• Advanced Microsoft Excel skills including formulas sorting filtering and data validation.

• Experience with electronic document management and digital filing systems.

• Experience with high-volume data entry and administrative processing.

• Familiarity with office management and records-retention procedures.

• Experience preparing administrative reports and spreadsheets.

• Experience supporting multiple departments in a fast-paced office environment.

• Experience with workflow or task-management software.

• Administrative Support

• Data Entry

• Office Administration

• Database Management

• Records Management

• Document Management

• Microsoft Excel

• Microsoft Word

• Microsoft Outlook

• Data Verification

• Data Validation

• Data Accuracy

• File Management

• Document Processing

• Report Preparation

• Spreadsheet Management

• Information Retrieval

• Email Management

• Office Coordination

• Scheduling Support

• Confidentiality

• Time Management

• Organization

• Data Accuracy: Ability to enter review and maintain information accurately and consistently.

• Administrative Support: Ability to provide dependable clerical and administrative assistance to departments and management.

• Attention to Detail: Ability to identify errors inconsistencies missing information and duplicate records.

• Organization: Ability to maintain structured databases files documents spreadsheets and administrative records.

• Time Management: Ability to prioritize multiple assignments and complete work within established deadlines.

• Computer Proficiency: Ability to efficiently use office applications databases spreadsheets email and document-management systems.

• Confidentiality: Ability to appropriately handle sensitive company customer employee and financial information.

• Communication: Ability to communicate clearly and professionally with coworkers managers vendors and other stakeholders.

• Process Compliance: Ability to follow established administrative data-entry document-control and records-management procedures.

• Reliability: Ability to consistently complete assigned tasks accurately efficiently and on schedule.