Data Entry Assistant

The Data Entry Assistant at Compass Realty Inc will be responsible for accurately inputting updating and maintaining property listings client information and transaction records across internal systems and MLS platforms. This role requires strong attention to detail fast and accurate typing and the ability to handle sensitive information with confidentiality.

Key Responsibilities

• Enter and update property listing details into MLS and internal databases (price square footage features photos)
• Input and maintain client and lead information in the CRM system
• Digitize and organize paper documents contracts and disclosures into electronic filing systems
• Verify accuracy of data by cross-checking against source documents (contracts deeds appraisals inspection reports)
• Update transaction status and key dates (closing dates contingency deadlines inspection periods)
• Maintain spreadsheets tracking listings sales commissions and expenses
• Correct and clean up existing data to eliminate duplicates or errors
• Generate basic reports from databases as requested by management or agents
• Assist with mail merges mass emails and marketing list updates
• Maintain confidentiality of client and financial information
• Support other administrative tasks as needed (scanning filing copying)

Qualifications

• High school diploma or equivalent required
• 1 year of data entry or administrative experience (real estate industry experience a plus)
• Fast and accurate typing skills (minimum 4560 WPM preferred)
• Proficiency in Microsoft Excel Word and Google Workspace
• Familiarity with MLS systems CRM software (e.g. Follow Up Boss Salesforce) or property management software preferred
• Strong attention to detail and high level of accuracy
• Ability to work independently and manage repetitive tasks efficiently
• Good organizational and time-management skills
• Basic understanding of real estate terminology a plus

Required Skills:

time-management