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(CSSNA) Administrative Associate
Job Location:
Job Location:
Grand Rapids, MI - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
2 October 2026 (20 hours ago)
Posted:
Application Deadline:
30 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Title: (()
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills MI Kyyba has a global presence delivering high-quality resources and top-notch recruiting services enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value passion excellence empowerment and happiness creates a vibrant and productive atmosphere. We empower our employees with the resources incentives and flexibility that they need to support a healthy balanced and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Job Description
Job Description: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team department function or other organizational leader/group. Performs activities under a moderate degree of supervision.
Key Responsibilities: Provides administrative support by conducting research preparing statistical reports and addressing routine information requests. Gathers compiles and verifies information and enters it accurately into documents such as reports presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. Responds to or redirects routine inquiries from external or internal sources about the organization/department its activities or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintain departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department.
Admin Duties
Answering phone calls: Direct callers to the correct department help collect payments and answer any questions that customers or vendors may have.
OTC reports/banking: Every morning count cash drawer collect parts invoices and service invoices. Run morning OTC reports and complete bank runs whenever there is cash.
Ariba / creating POs: Maintain and create POs. Receive invoices once uploaded. Keep an eye on payment status as vendors usually ask when they should expect to receive payment
HSE / Enablon: complete the monthly inspections and upload paperwork to the SharePoint site as well as marking them complete in Enablon
Cash aging: Go through the report and see if you can collect any payments. Follow up with Field Supers. Parts or Service Supers as to why payment hasnt been collected. Enter in any notes into teams. For PMs enter in notes under the aging diary comments tab under customer account.
BPTS (foundation) research invoices and POs in Client to code invoices for payment.
Internals: Create monthly work internals for both parts and labor. Send to managers supervisors and admins 2nd to last week of the month. Last week of the month send out to parts guys and techs. Close out last months internals.
Service Counter: Help answer phones collect payment or write up a new customer at service counter when needed
Daily scanning: Scan all parts and service invoices to the common drive then loading them to the sharepoint website
EEEC planning: Coordinate with outside vendors or EEEC leaders to organize and plan EEEC events. Each quarter should have 1-2 events. Keep track of shipping details and communicate with organizers.
Branch Events: Help Plan and coordinate food Set up and tear down Run to the store for any supplies ex: ice water utensils
Set up / schedule training for Crane and CPR/First Aid when it comes to for renewal.
Maintain & order office supplies
Help managers and supervisors with random projects or anything they need help with
Timecards and submit payroll enter in PTO NWA ETC. daily fix any UP time for techs and every Monday review and submit payroll for management approval
Bulletin on TV monitors
Month End Tasks
Maintain & order coffee supplies as needed: Collect coffee inventory for when the guy arrives to help ensure we are getting what we need
Top 3 Skills you are looking for:
1. Punctual and Reliable
2. Computer Skills
3. Organizational Skills
Location: (Grand RapidsMI)
Disclaimer:
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race religion color sex gender identity sexual orientation age non-disqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications merit and business need.
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment including the application process. If reasonable accommodation is needed please contact Kyyba at
Rewards:
Medical dental vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client
SELECT AWARDS
About Kyyba:
Founded in 1998 and headquartered in Farmington Hills MI Kyyba has a global presence delivering high-quality resources and top-notch recruiting services enabling businesses to effectively respond to organizational changes and technological advances.
At Kyyba the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value passion excellence empowerment and happiness creates a vibrant and productive atmosphere. We empower our employees with the resources incentives and flexibility that they need to support a healthy balanced and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.
Job Description
Job Description: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team department function or other organizational leader/group. Performs activities under a moderate degree of supervision.
Key Responsibilities: Provides administrative support by conducting research preparing statistical reports and addressing routine information requests. Gathers compiles and verifies information and enters it accurately into documents such as reports presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. Responds to or redirects routine inquiries from external or internal sources about the organization/department its activities or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintain departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department.
Admin Duties
Answering phone calls: Direct callers to the correct department help collect payments and answer any questions that customers or vendors may have.
OTC reports/banking: Every morning count cash drawer collect parts invoices and service invoices. Run morning OTC reports and complete bank runs whenever there is cash.
Ariba / creating POs: Maintain and create POs. Receive invoices once uploaded. Keep an eye on payment status as vendors usually ask when they should expect to receive payment
HSE / Enablon: complete the monthly inspections and upload paperwork to the SharePoint site as well as marking them complete in Enablon
Cash aging: Go through the report and see if you can collect any payments. Follow up with Field Supers. Parts or Service Supers as to why payment hasnt been collected. Enter in any notes into teams. For PMs enter in notes under the aging diary comments tab under customer account.
BPTS (foundation) research invoices and POs in Client to code invoices for payment.
Internals: Create monthly work internals for both parts and labor. Send to managers supervisors and admins 2nd to last week of the month. Last week of the month send out to parts guys and techs. Close out last months internals.
Service Counter: Help answer phones collect payment or write up a new customer at service counter when needed
Daily scanning: Scan all parts and service invoices to the common drive then loading them to the sharepoint website
EEEC planning: Coordinate with outside vendors or EEEC leaders to organize and plan EEEC events. Each quarter should have 1-2 events. Keep track of shipping details and communicate with organizers.
Branch Events: Help Plan and coordinate food Set up and tear down Run to the store for any supplies ex: ice water utensils
Set up / schedule training for Crane and CPR/First Aid when it comes to for renewal.
Maintain & order office supplies
Help managers and supervisors with random projects or anything they need help with
Timecards and submit payroll enter in PTO NWA ETC. daily fix any UP time for techs and every Monday review and submit payroll for management approval
Bulletin on TV monitors
Month End Tasks
Maintain & order coffee supplies as needed: Collect coffee inventory for when the guy arrives to help ensure we are getting what we need
Top 3 Skills you are looking for:
1. Punctual and Reliable
2. Computer Skills
3. Organizational Skills
Location: (Grand RapidsMI)
Disclaimer:
Kyyba is an Equal Opportunity Employer.
Kyyba does not discriminate on the basis of race religion color sex gender identity sexual orientation age non-disqualifying physical or mental disability national origin veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications merit and business need.
It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment including the application process. If reasonable accommodation is needed please contact Kyyba at
Rewards:
Medical dental vision
401k
Term life
Voluntary life and disability insurance
Optional Pre-paid legal plan
Optional Identity theft plan
Optional Medical and dependent FSA
Work-visa sponsorship
Opportunity for advancement
Long-term assignment with opportunity for hire by client
SELECT AWARDS
- An INC 5000 company for 10 years
- Corp! Michigan Economic Bright Spots
- Crains Detroit Business Top Staffing Service Companies in Detroit
- TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
- Best of MichBusiness winner in HR Wizards & Partnerships
- Metro Detroit Elite Category: Recruitment Selection & Orientation for 101 Best & Brightest
- 101 Best & Brightest Companies to Work for in Michigan
Required Experience:
IC
