Coordinator Staffing

GENERAL STATEMENT OF JOB

Under the direction of the HR administrators the HR Staffing Coordinator is responsible for establishing and maintaining a strong positive working relationship with school principals and central office staff to support the sourcing and assignment of high-quality candidates for all school based and central office positions. This position oversees all aspects of the employment process to include recruitment staffing pre-employment classification compensation position management employee evaluation data management and reporting and other assigned areas. This position reports to the Director of Human Resources.

ESSENTIAL JOB FUNCTIONS

The following duties are normal for this position. The omission of specific statements of duties does not exclude other duties if the work is similar related or a logical assignment for this position. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job description. Other duties may be required and assigned.

• Maintains up-to-date records of personnel (position control).
• Posts vacancies screens applicants to ensure eligibility for hire (I-9) validates years of credit education references and salary scale placement.
• Extends job offers for full-time part-time and temporary positions.
• Processes personnel actions for staff (i.e. hiring transfers promotions terminations status changes retirements leave etc.) in accordance with division policies and regulations and other applicable laws.
• Participates in New Employee Orientation process.
• Monitors and maintain accurate personnel systems to include payroll benefits HRIS performance evaluation website and other subsystems.
• Conducts human resource related analyses and research and prepares related reports.
• Track certifications on maintenance staff and request updates as needed.
• Maintains confidentiality of reports correspondence records and communication.
• Assesses and completes job audits and reclassifications for the school system.
• Coordinates with principals and hiring managers in the planning for school staffing needs and job postings.
• Screens applicant credentials coordinates job fairs and participates on interview panels as needed.
• Processes and monitors unemployment claims and appeals through Virginia Employment Commission (VEC).
• Conducts background checks for new hires and reference checks as needed.
• Communicates with new and existing employees regarding salary step increases and status.
• Prepares weekly and monthly personnel report for the school board.
• Coordinates prepares and manages the probationary and annual evaluation process for employees.
• Works with payroll to resolve related issues
• Oversee annual employment letters and assists in annual contract preparation.
• Performs computer functions to include spreadsheets queries and databases.
• Trains employees on HR systems as needed.
• Performs clerical functions to include filing mailing and record keeping.
• Performs other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

Thorough knowledge of a specific aspect of human resource management (certification recruitment training payroll benefits and personnel management); general knowledge of comprehensive human resource function; ability to manage a function on a daily operational basis with little direction; ability to supervise others and communicate performance expectations; ability to communicate effectively both orally and in written form; ability to utilize technology to support office functions; ability to establish and maintain effective working relationships with employees officials agencies and the general public.

EDUCATION AND EXPERIENCE

Any combination of education and experience that provides the required knowledge skills and abilities to perform the essential functions of the position. Graduation from an accredited college or university with a Bachelors degree in Human Resources Personnel Administration Business Administration or a closely related field is lieu of a Bachelors degree progressively responsible professional experience in employee communications payroll administration benefits administration human resources or a related field may be substituted. Candidates must possess at least two years of experience in employee communications payroll/benefits administration and management. Working knowledge of personal computers and applications related to spreadsheets word processing database management and data analysis is required.

PHYSICAL REQUIREMENTS

Work is typically performed in an office setting with occasional extended periods of time at computer terminals. Occasional visits to off-site school and City locations are required. Occasional program necessity requires working hours beyond set hours and days. Frequent telephonic and occasional personal contact with Department Heads Principals applicants internal and external organizations at City and State levels employees and the general public is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

WORK ENVIRONMENT

Primarily temperature-controlled and clean office environment.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees to this job.

Required Experience:

IC