Coordinator

Under moderate supervision the Facilities Management Coordinator assists in managing facility operations including leases contracts budgets and administrative functions. This role oversees the coordination of maintenance and janitorial services processes timesheets and manages HR-related paperwork for the Facilities Management section. Additionally the position is responsible for handling work order dispatch calls maintaining section calendars and ensuring compliance with badge audits for HCTRA personnel.

The Facilities Management Coordinator must process strong organizational skills attention to detail effective communication proficient in contract and budget management and ability to multi-task in a fast passed environment.

Duties and Responsibilities:

The incumbent is responsible for executing the duties and responsibilities listed below and other duties asassigned. Some positions may require working before during or after an emergency or disaster at thedepartments discretion.

• Receives and routes telephone calls directs facilities-related calls to the appropriate staff and maintains calendars schedules and appointments for Facilities Management Personnel.
• Assists in coordinating daily facilities maintenance and operational activities with County and private agencies and manages badge audits for HCTRA personnel.
  
• Reviews and manages contracts purchases orders and budgetary spreadsheets and assists with managing current and future facility leases while ensuring proper execution. Additionally proofreads and revises leases agreements and maintenance/janitorial contracts ensuring accuracy and securing required approvals.
• Reviews monitors and audits timesheets for accuracy processing them in EZ Time for temporary employees and submitting approvals for full-time Harris County employees through STARS when delegated. Additionally tracks attendance and HR paperwork for the Facilities Management section.

Other Duties:

This Job Description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this position. Management may at its discretion assign or reassign duties and responsibilities to this job at any time.

Education and Experience:

• High school diploma or equivalent. AND
• Three (3) years of office management and/or commercial/industrial facilities management experience.

Knowledge Skills and Abilities:

• Detail oriented with strong organizational skills.
• Knowledge of grammar punctuation and spelling.
• Proficient in Microsoft Office Suite with demonstrated ability to create and manage spreadsheets using Excel.
• Ability to prioritize tasks that require immediate attention and high sense of urgency.
• Ability to take charge of technical responsibilities keeping manager informed of actions and results.
• Strong written and verbal communication skills.
• Ability to effectively follow verbal and written instructions.
• Working knowledge of tools equipment and materials necessary to properly clean.
• Ability to properly research and purchase equipment with considerable tact and discretion.
• Ability to collaborate effectively in a team environment while also demonstrating initiative and self-motivation when working independently.

Physical Demands:

NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting butONLY information stated on the application will be used for consideration.See Resume will not be accepted for qualifications.

Position Type and Typical Hours Work:

Work Environment:

Reporting Relations:

Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race color religion sex national origin age pregnancy disability genetic information or any other protected class in accordance with applicable federal and state laws.

you need special services or accommodations please call or email:

Employment may be contingent on passing a drug screen and meeting other standards.

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.