Coordinator Benefits (Part-Time)

Job Category

Regular Support Staff

FVTC Worksite

Appleton Main Campus

Hours Per Week

30

Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Job Description Summary

The Benefits Coordinator is responsible for administering the Colleges leave absence accommodation and related employee support programs in accordance with applicable laws policies and procedures. This position coordinates communications documentation compliance activities and operational processes related to leaves of absence Family and Medical Leave Act (FMLA) disability paid sick leave accommodations and workers compensation. The Benefits Coordinator also provides support for employee and retiree benefit administration and related benefits operations.

30 hours per week.

Job Description

• Administer leave absence and paid sick leave programs including FMLA disability and college-specific leaves; provide guidance on applicable policies and procedures coordinate required communications and documentation maintain accurate records monitor leave activity and support compliance with applicable laws policies and procedures.
• Coordinate the administrative aspects of the employee accommodation process by collecting and reviewing documentation maintaining records tracking accommodation requests coordinating communications and supporting the interactive process.
• Coordinate workers compensation leave and absence-related activities to support accurate administration and integration across related programs and processes.
• Coordinate and communicate leave time off and employment-related changes requiring payroll benefits or Human Resources action to ensure accurate administration and documentation.

• Ensure time off leave and accommodation-related programs and processes are administered in accordance with applicable federal and state laws college policies and administrative procedures; monitor leave and absence activity to identify compliance requirements employee support needs and situations requiring follow-up.
• Assist with administration testing and maintenance of Absence plans and Leave processes in Workday.
• Maintain and improve leave accommodation and related benefits administration processes and documentation to support operational consistency continuity of services knowledge transfer and cross-training within the Benefits function.

• Develop and deliver employee communications guides training and educational resources related to time off leave accommodations and benefits programs to promote employee understanding and effective utilization of available programs and resources.

• Support administration of employee and retiree benefit programs including enrollments life event changes employee and retiree support Open Enrollment activities and related benefits administration processes.
• Support benefits administration through coordination with vendors Payroll Human Resources and other internal and external partners.
• Support benefit billing retiree administration reporting and related recordkeeping activities to maintain accurate and timely benefits administration.

• Support administration of the Campus Care Clinic.
• Support employee wellbeing initiatives.
• Participate in special projects and other duties as assigned.
• Perform projects and other related duties as assigned.

• Associate degree in Human Resources Business or related field.
• Two to three years of experience administering or coordinating leave disability accommodations workers compensation time off employee benefits or related human resources programs.

• Proficiency with Microsoft Office applications including Word and Excel
• Experience working with HR Information System (preferably Workday)

• Work will primarily be completed on campus with some remote work available at times.

• Sitting: Ability to remain in a stationary position for extended periods while working at a computer attending meetings and performing administrative duties.
• Mobility: Ability to move throughout campus locations to attend meetings employee events benefit fairs trainings and other work-related activities.
• Fine Motor Skills: Ability to use computers telephones calculators and other office equipment requiring manual dexterity and hand-eye coordination.
• Repetitive Motions: Ability to perform repetitive motions such as typing data entry and use of office equipment.
• Communication: Ability to communicate effectively with employees retirees vendors and other stakeholders in person virtually by telephone and through written communication.
• Visual Requirements: Ability to review analyze and prepare detailed documents spreadsheets reports contracts invoices and electronic records.
• Lifting and Carrying: Ability to occasionally lift carry and transport materials related to meetings employee education sessions events or office operations generally up to 15 pounds.
• Travel: Occasional local travel may be required for meetings professional development activities or other work-related functions.

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA) FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Additional Information

Starting Range: $24.53 - $28.86 per hour.
Pay is based on a multitude of factors including experience qualifications education relevant certifications internal equity and market data.
Note: Internal applicants wage will be based upon the applicable compensation guidelines.

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution providing equal opportunity to all persons including members of underrepresented racial and ethnic backgrounds females veterans and individuals of all abilities.
For questions regarding the Colleges nondiscrimination policy contact: Rayon Brown - (Affirmative Action) (sex-based discrimination or harassment) or Dan Squires - (Disability related discrimination).