Contracts & Proposals Manager

Please note this is a 7-Month Contract Position

Reporting to the VP of Legal for North America our Contract & Proposal Manager (contractor) will lead the coordination of Nearmaps responses to Requests for Proposals (RFPs) Requests for Information (RFIs) tenders and customer security and vendor questionnaires across North America Australia and New Zealand. Youll act as the project manager for every RFX pulling together subject matter experts across sales security finance and legal to build accurate on-time and on-brand responses. Youll be the go-to person for our RFX process end-to-end from intake and item assignment through drafting review and final submission and youll help us continually sharpen our content library and playbooks so future responses get faster and stronger. This is a maternity leave cover contract ideal for someone who thrives on deadlines loves the details and enjoys bringing order to cross-functional projects.

• Own the end-to-end coordination of responses to RFPs RFIs tenders and customer security and vendor questionnaires (RFXs) acting as project manager from intake through submission.
• Partner with subject matter experts across sales security finance and legal to gather accurate up-to-date information needed to respond to RFXs.
• Coordinate RFX-associated activities such as item assignments calendar reminders response strategy meetings and executive sign-off following up as needed to keep responses on track.
• Draft and prepare RFX response content that matches prospect and customer requirements while adhering to internal guidelines and approved positioning.
• Ensure final response packages are appropriately formatted reviewed and submitted to the prospect or customer on time.
• Develop maintain and continuously improve a library of RFX content template language and playbooks for future use.
• Support the broader contract management process including basic contract and NDA review redlining and coordination with the legal team on related documentation.
• Maintain accurate records data integrity and reporting for RFX and contract activity within Nearmaps contract management and RFX tools.
• Escalate complex or high-risk RFX responses and contractual questions to legal counsel as appropriate to minimize business risk.
• Comply with Nearmaps values policies and standards and support compliance with applicable local statutory and legislative requirements.
   

Qualifications :

About you

• Youre a self-starter. You hit the ground running every single day - not because someone is pushing you but because you genuinely love the thrill of the job. You set your sights on what needs to be done and go after it with purpose and conviction.
• Youre driven. Goals arent just targets to you they are commitments. When theres a finish line you find a way to get there.
• Youre a creative problem solver. Challenges dont slow you down - they sharpen you. When you hit a roadblock you get curious look at things from a different angle and find paths forward that others might not have considered.
• Youre a communicator. You know how to make ideas land. Whether youre crafting an email commanding a call or building a deck that tells a story - you communicate with clarity confidence and intention.

What youll bring

• 3 years of experience coordinating RFPs RFIs tenders or customer/vendor questionnaires or in contract administration ideally within a SaaS or technology business.
• Comfort managing intake routing and approvals for RFX documentation with the ability to read comprehend and parse requirements and plans of action from RFX materials.
• Proven track record of cross-functional collaboration managing competing priorities across departments and time zones and delivering results under pressure.
• Strong project management skills with the ability to manage multiple deadlines and a basic understanding of commercial contract law best practices and risk identification.
• Proficiency in Microsoft Office with familiarity with Salesforce Confluence Jira or similar enterprise-level programs.
• Excellent written and verbal communication and organisational skills with high attention to detail and the ability to work autonomously.
• Experience with Gov Procurement and Bid Management tools (e.g. BidPrime BidNet Direct GovSpend) or other RFx sourcing platforms preferred.
• Comfortable leveraging Claude or similar enterprise AI tools.

Additional Information :

Why youll love working at Nearmap:

We move fast and work smart; often wearing multiple hats. We adapted to remote working with ease and are continually looking at ways to improve. Were proud of our inclusive supportive culture and maintain a safe environment where everyone feels a sense of belonging and can be themselves.

In addition to your annual leave Nearmap offers:

• 4 extra YOU days off each yeartake a break no questions asked
• Work from Overseas Policy - explore the world in the approved list of cities while you work!
• A Nearmap subscription (naturally!).

Learn More About The Work We Do

YouTube Page

LinkedIn Page

Thanks but we got this! Nearmap does not accept unsolicited resumes from recruitment agencies and search firms. Please do not email or send unsolicited resumes to any Nearmap employee location or address. Nearmap is not responsible for any fees related to unsolicited resumes.

Why youll love working at Nearmap:

We move fast and work smart; often wearing multiple hats. We adapted to remote working with ease and are continually looking at ways to improve. Were proud of our inclusive supportive culture and maintain a safe environment where everyone feels a sense of belonging and can be themselves.

In addition to your annual leave Nearmap offers:

• 4 extra YOU days off each yeartake a break no questions asked!
• Company-sponsored volunteering days to give back.
• Generous parental leave policies for growing families.
• Work from Overseas Policy - explore the world in the approved list of cities while you work!
• Discounted Private Health Insurance plans.
• A Nearmap subscription (naturally!).

Learn More About The Work We Do:

YouTube Page

LinkedIn Page

Thanks but we got this! Nearmap does not accept unsolicited resumes from recruitment agencies and search firms. Please do not email or send unsolicited resumes to any Nearmap employee location or address. Nearmap is not responsible for any fees related to unsolicited resumes.

Remote Work :

Yes

Employment Type :

Full-time