Contracts & Program Operations Manager

Overview

Sedaro is hiring a Contracts & Program Operations Manager to run the day-to-day administration of our U.S. Government and commercial contracts and to keep the program-support machinery moving contract modifications deliverables personnel clearance actions network and system accesses government accounts and DD Form 254 actions. You will be the single point of coordination for contract-related logistics across Program Management Growth Security Finance and company leadership and the day-to-day interface with our government points of contact on existing contracts.

• Team: Operations partnering closely with Program Management Growth and Security
• Location: Arlington VA (Hybrid)
• Clearance: Ability to obtain and maintain a TS security clearance required; an active Secret or TS clearance is strongly preferred

Who We Are

Sedaro is a fast-growing startup building the worlds most scalable cloud-native modeling and simulation platform for aerospace defense and commercial applications. Our software enables organizations to design analyze and optimize complex systems faster than ever before.

As Contracts & Program Operations Manager youll play a critical role in enabling Sedaros growth by making sure nothing contract-related ever drops. Today contract administration and program-support logistics are shared across several senior leaders; you will consolidate that work into one well-run function a single tracker a single point of contact and clear escalation paths so our Program Managers Capture team and executives can stay focused on delivery and growth.

Who You Are

• You are an experienced contracts administration or program operations professional with a strong working understanding of U.S. Government contracting environments.
• You have hands-on experience with post-award administration: modifications option exercises deliverables and reporting requirements and contract closeout.
• You have working knowledge of the FAR DFARS and federal contracting practices and can read a contract and know exactly what it requires of us and when.
• You are familiar with the government systems and processes that keep contracts moving e.g. PIEE/WAWF and ideally have exposure to industrial security processes such as DISS/NISS visit requests and DD Form 254s.
• You are exceptionally organized and checklist-driven: you build trackers you own them and things you own do not slip.
• You are a confident professional communicator with government Contracting Officers CORs and program security officers as well as internal technical and business teams.
• You take ownership of your work proactively identify risks and bottlenecks and escalate with recommended solutions rather than open questions.
• You enjoy building and improving processes templates and workflows that help organizations scale.
• Most importantly youre excited by the opportunity to build and run the contract operations function at a scaling startup and make a meaningful impact across the company.

What Youll Do

• Own the master tracker of all open contract and program-support actions modifications option exercises deliverables closeouts clearance packages network and system access requests government accounts and DD Form 254 actions each with an owner a status and a deadline.
• Administer contracts post-award: process modifications monitor contractual obligations deliverables and reporting deadlines maintain organized contract records and support invoicing and compliance activities with Finance.
• Serve as Sedaros day-to-day interface with government points of contact Contracting Officers CORs and program security officers on existing contracts keeping actions moving on both sides.
• Coordinate personnel security actions with our Facility Security Officer (FSO): clearance packages and sponsorships periodic reinvestigations and visit requests.
• Coordinate network and system access requests and government account provisioning for our teams (e.g. NIPRNet/SIPRNet accounts customer collaboration environments PIEE ).
• Coordinate DD Form 254 preparation flow-down and execution in partnership with our contracts signature authority and FSO.
• Support pre-award activities: representations and certifications registrations contract-volume inputs for proposals and administration of NDAs and teaming agreements for the Capture team.
• Draft and route routine agreements (NDAs vendor agreements SOW updates) for review and signature escalating negotiation items to leadership.
• Build and continuously improve the templates checklists and workflows that make contract operations scalable including contract lifecycle management (CLM) tooling and records hygiene.

Benefits

• Equity
• Unlimited PTO
• 401(k) 4% match
• 100% premium payment for Medical Insurance
• Parental Leave
• Core hours
• Company provided lunches 3x a week
• Professional growth and development

Requirements

• Bachelors degree in Business Finance Legal Studies Public Administration or a related field or equivalent experience
• 4 years of experience in U.S. Government contracts administration program operations/analysis or acquisition support (industry or government side)
• Strong working knowledge of the FAR DFARS and federal contracting practices
• Experience supporting both pre-award and post-award contract activities including modifications options deliverables and closeout
• Hands-on experience with government contracting systems such as PIEE/WAWF and
• Exceptional organizational skills and attention to detail; able to manage many parallel actions independently in a fast-paced startup environment
• Excellent written and verbal communication skills across government technical and business audiences
• Ability to obtain and maintain a TS security clearance

Additional Desirable Experience

• Active Secret or TS security clearance
• Industrial security coordination experience DISS/NISS DD Form 254s visit requests or prior work as a security coordinator or assistant FSO; FSO certification a plus
• Experience supporting DoW Space Force Air Force NASA NRO or other federal customers
• Familiarity with SBIR/STTR contracts OTAs CRADAs or other non-traditional acquisition vehicles
• Knowledge of ITAR EAR OFAC and Controlled Unclassified Information (CUI) requirements
• Experience at a venture-backed startup or high-growth technology company
• NCMA certifications (CFCM CPCM CCCM) NCMS ISP certification or equivalent professional credentials
• Experience implementing or managing contract lifecycle management (CLM) systems

Required Experience:

Manager