Conference & Event Operations Manager

About the Role:

You will deliver mid- to large-scale conferences meetings and events including in-person virtual and hybrid experiences. Manage logistics budgets technology and vendor relationships to deliver high-quality educational and networking experiences. Apply industry best practices and operational expertise to ensure seamless execution attendee satisfaction and financial accountability. You will report to the Lead Manager Conference & Events Management and use a hybrid work schedule.

You Will:

Event Management

• Be the primary operations liaison for assigned conferences and events partnering with our teams external vendors venues sponsors and others to ensure operational agreement and successful event delivery.
• Create conference event orders and event space layouts including specialized areas and exhibits to support a creative engaging and cost-effective participant experience.
• Collaborate with sales and sponsorship teams on exhibit floor plans sponsorship fulfillment onsite logistics vendor coordination and related cost management.
• Manage meeting logistics including management of any temporary staff or volunteers.
• Partner with the Virtual Events team to deliver a cohesive experience for virtual and in-person attendees.
• Stay current on industry trends latest technology and event best practices.

Financial Management

• Manage annual budgets for assigned conferences including forecasting financial tracking expense management and identifying opportunities to improve profitability and cost efficiencies.
• Reconcile final billing and prepare post-event analysis to support future planning and process improvement.

Venue and Vendor Selection and Contract Negotiation

• Collaborate with partners to establish dates and locations for future conferences and manage the venue procurement process.
• Conduct site inspections and recommend locations based on program requirements attendee experience budget and operational needs.
• Negotiate contracts with hotels AV providers temporary agencies and other vendors to secure favorable terms minimize organizational risk and liability and maximize our cost savings