Communications Systems & Ops. Specialist

At eBay were more than a global ecommerce leader were changing the way the world shops and sells. Our platform empowers millions of buyers and sellers in more than 190 markets around the world. Were committed to pushing boundaries and leaving our mark as we reinvent the future of ecommerce for enthusiasts.

Our customers are our compass authenticity thrives bold ideas are welcome and everyone can bring their unique selves to work every day. Were in this together sustaining the future of our customers our company and our planet.

Join a team of passionate thinkers innovators and dreamers and help us connect people and build communities to create economic opportunity for all.

Are you a systems thinker who loves turning chaotic processes into streamlined automated workflows The Global Communications team is seeking Systems & Operations Specialist to help maintain the tools workflows and operational processes that keep the organization running efficiently!

This role will play a hands-on part in managing and improving the teams Airtable environment supporting workflow automation and reporting coordinating vendor and purchasing processes and maintaining accurate operational data. The ideal candidate enjoys working with systems organizing information solving process problems and finding practical ways to reduce manual work.

This is a highly collaborative role. You will work with Communications PMO Finance Procurement Legal and other partners to keep information accurate workflows moving and teams connected.

This is an opportunity for someone who wants to build experience at the intersection ofbusiness operations systems data and communications.

• Maintain and support the Global Communications Airtable environment including tables views forms fields permissions and automations.
• Keep Airtable data accurate complete and organized by following established standards and processes.
• Help update and improve existing Airtable workflows as team needs evolve.
• Support the intake and tracking of communications projects vendors requests and other operational activity.
• Troubleshoot basic system issues and partner with more technical resources when additional support is needed.
• Help document how systems and workflows work so that processes are easy for others to understand and use.
• Support adoption of Airtable and other shared tools across the Global Communications team.

• Identify repetitive or manual processes that could be simplified standardized or automated.
• Build or maintain straightforward automations notifications reminders and workflow steps using Airtable and other approved tools.
• Help test new workflows and make incremental improvements based on user feedback.
• Partner with PMO and Communications team members to translate business needs into practical system and process solutions.
• Look for opportunities to reduce duplicate work improve visibility and make information easier to access.

• Maintain recurring reports dashboards and operational views used by the Communications team.
• Pull together information from Airtable and other business systems to support team and leadership reporting.
• Perform basic data validation and reconciliation to identify missing inconsistent or outdated information.
• Help maintains a reliable source of truth for projects vendors subscriptions purchase orders and other operational activity.
• Support the preparation of simple summaries and insights that help teams understand status upcoming deadlines and areas requiring attention.

• Support the coordination and tracking of vendors contracts subscriptions purchase orders and related operational requests.
• Maintain accurate records of vendor activity renewal dates commitments and status.
• Work with Communications partners and cross-functional teams such as Finance Procurement and Legal to help move requests through the appropriate processes.
• Follow up on open actions upcoming renewals and missing information to keep workflows moving.
• Support budget and spend tracking by maintaining accurate operational data and documentation.
  

• Help maintain shared documentation process guides trackers and operating resources.
• Support team planning activities and recurring operational processes.
• Respond to day-to-day questions related to tools workflows and operational processes.
• Contribute ideas for improving how the Global Communications team works and shares information.
• Take on additional operational projects as team priorities evolve.

• 3-5 years of experience in business operations project coordination PMO marketing operations communications operations or a related field.
• Hands-on experience using Airtable including building or maintaining tables views fields forms linked records or basic automations.
• Strong organizational skills and attention to detail with the ability to manage multiple requests and deadlines.
• Comfort working with structured data and maintaining accurate records.
• Ability to learn new systems quickly and troubleshoot problems independently before escalating when needed.
• Strong written and verbal communication skills.
• Ability to work effectively with people across different teams and functions.
• A practical process-oriented mindset and interest in finding ways to make work simpler and more efficient.
• Comfort with Google Workspace tools such as Google Sheets Docs and Drive.

• Experience building Airtable automations interfaces dashboards or more advanced workflows.
• Experience with other workflow or project management tools such as Asana Smartsheet Jira Zapier or similar platforms.
• Experience supporting vendor management purchasing contracts subscriptions or budget-related processes.
• Experience creating or maintaining operational dashboards and recurring reports.
• Exposure to AI-enabled productivity or workflow tools.
• Experience working in a fast-paced cross-functional or global organization.
• Interest in communications marketing technology or business operations.

Additional Details

The applicable base pay range for this position is dependent on work location. The base pay range inthe San Francisco Bay Area New York City Metro and Seattle Metro is expected in the range below:

The base pay range for all other U.S. work locations is expected in the range below:

Base pay offered may vary depending on multiple individualized factors including location skills and experience. The total compensation package for this position may also include other elements including a target bonus and restricted stock units (as applicable) in addition to a full range of medical financial and/or other benefits (including 401(k) eligibility and various paid time off benefits such as PTO and parental leave). Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired employees will be in an at-will position and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance Company or individual department/team performance and market factors.

Remote roles are not eligible for U.S. visa sponsorship.

eBay is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion national origin sex sexual orientation gender identity veteran status and disability or other legally protected you have a need that requires accommodation please contact us at. We will make every effort to respond to your request for accommodation as soon as possible. View our accessibility statement to learn more about eBays commitment to ensuring digital accessibility for people with disabilities. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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