Client Contracts Specialist Energy
Job Location:
Houston, MS - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The Energy Contracts Specialist is responsible for contract validation deal processing supplier submission and contract execution activities within Energy Operations. This role reviews completed contract packages validates required documentation coordinates with Sales and Pricing submits agreements to suppliers and ensures deals are processed accurately from signed agreement through supplier acceptance.
The position serves as a quality-control function within the deal process and works closely with Sales Pricing Setup Suppliers and Client Relations to resolve documentation issues and support successful contract execution.
This is a full-time hybrid job opportunity out of our Houston office: 3-days a week in office 2 days a week work from home.
- Review and process signed contract packages accurately within established service-level expectations with all submissions completed within one hour of receipt.
- Ensure required signatures addendums supporting documents and contract versions are complete before supplier submission.
- Validate documents prior to contract execution.
- Submit validated contracts to suppliers accurately and on time with no errors.
- Maintain accurate contract supplier and deal records within internal systems.
- Resolve contract-processing issues quickly to avoid delays in supplier submission and enrollment.
- Upload countersigned agreements and request them if not already received.
- Assist finance with confirming Mantiss margin on submitted deals by end of month closing.
- Review client signed agreements to confirm all required information has been filled out and signed.
- Review PPS/AOA/CMA to confirm all required information and signatures are on the document
- Review signed agreements to confirm all required documents have been received.
- Validate signatures contract versions addendums and supporting documentation.
- Identify missing information and coordinate corrections with Sales and internal teams.
- Ensure contracts meet internal processing requirements before supplier submission.
- Process completed contracts through internal validation workflows.
- Coordinate with Pricing to confirm pricing and margin validation has been completed prior to supplier submission.
- Communicate contract status and processing updates to internal stakeholders.
- Maintain accurate contract records and supporting documentation.
- Submit approved agreements to energy suppliers through established submission channels.
- Monitor supplier responses confirmations and contract-processing status.
- Maintain supplier confirmations and supporting records for completed deals.
- Execute contracts on behalf of clients when authorized agency documents such as CMA PPS or AOA are utilized.
- Support supplier-related contract questions corrections and processing exceptions.
- Perform quality checks throughout the contract-processing lifecycle.
- Review contract packages for completeness before supplier submission.
- Escalate issues that could delay contract execution supplier submission or enrollment.
- Maintain documentation required for audit compliance and operational recordkeeping.
Minimum Qualifications
- Internship and/or 1 year of work experience in contract administration deal processing operations customer support or a related role.
- Strong attention to detail and accuracy.
- Strong organizational and communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong proficiency with Microsoft Office particularly Excel and Outlook.
- Ability to learn new systems and processes.
Preferred Qualifications
- 2 years of experience in contract administration deal processing operations customer support or a related role.
- Experience in energy utilities or another contract-heavy operational environment.
- Experience supporting contract-processing supplier-submission or deal-processing workflows.
- Experience working with CRM contract management or workflow systems.
- Bachelors degree in Business Operations Finance or related field or equivalent experience.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
Work environment: Office-based or hybrid work environment with regular use of computer systems email spreadsheets shared inboxes and internal platforms.
Physical requirements: Prolonged periods of sitting and working at a computer. Frequent use of keyboard mouse phone and standard office equipment. Occasional standing walking bending and lifting of standard office materials up to 25 pounds.
Schedule expectations: Standard business hours with flexibility as needed for client supplier contract-processing or issue-resolution needs.
DISCLAIMERS
This position description describes the general nature and level of work expected for this role. It is not intended to be a complete list of all duties responsibilities or qualifications. Responsibilities may change based on business needs client demands system changes or economic conditions. Employees are expected to perform other job-related duties as assigned.
Required Experience:
IC
About Company
Patriot Energy Group, a division of Mantis Innovation, is one of the largest and fastest growing retail electricity and natural gas management firms operating in all competitive markets throughout the United States. As a client-side energy broker/advisor, we work closely with our clie ... View more
