Children's ServicesICW Program Coordinator

Open: September 28 2026Close: October 13 2026Job Title: Program CoordinatorDepartment: PTCS/ICWReports To: DirectorHours: 40 Hrs./Wk. Full TimeSalary: Based on Salary MatrixBenefits Requisition: 956 *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday Summary:This is a senior level position that provides administrative support to the department staff by providing day-to-day operations and support functions to the team by performing a variety of moderate to complex duties which require the use of good judgement organizational skills and time management to successfully complete those duties. This position is responsible for ensuring that the operations within the department run smoothly. This position is responsible for keeping case information strictly confidential. Essential Duties and ResponsibilitiesWorks closely with the Director to develop and implement department goals policies and procedures. Supports the department with the onboarding and exiting of staff. Receives and documents incoming Tribal Ancestry inquiries and Indian Child Welfare Act legal notifications and ensures timely response. Log these notifications into the ICW shared drive and ensure distribution to the ICW Attorney. Responsible for all Agenda Request Forms and Event Request Forms including overseeing the routing for all required signatures. Makes copies and submits to Tribal Council. Tracks Agenda Request Forms submitted to Tribal Council and logs status in the shared departmental community outreach events and coordination of special projects for the department. Coordinates PTICWAC monthly meetings. Maintains sign up sheet for staffing needs prepares and shares agenda with reports prior to staffing days to ICWAC committee. Assists during the meeting to connect with staff to come at designated times and collects a copy of recommendations from the committee. Also receives notification from Chair or Designee confirmation of filings from the Puyallup Tribal Court. Maintains digital and hard copy records and files on site and in archives. Has primary responsibility for numerous records and files and is expected to keep them up-to-date on a daily in the creation of a shared data base and archive management system for open and closed cases. Responsible for maintaining up to date information in this shared database at all times. Responsible for training staff on how to use the database for their specific roles within the department. Is also the main point of contact for Tech/One Tribe representative for any database changes; will implement those changes with extra trainings for the department staff as staff timesheets and submit in a timely manner. Also manages the staff flex/comp log to ensure the usage is being accounted correctly and updated frequently. Assists the supervisor in collecting data by pulling data reports from the database and analyzing the reporting numbers which are used to generate the quarterly reports for Administration and the BIA. Must maintain strict confidentiality. All information is to remain confidential unless authorized by supervisor this is to include the sharing of information with clients Tribal employees not in the department and directed by supervisor prepares correspondence memos reports and forms from notes for signature and distributes/mails as as needed in maintaining a shared calendar that will have all court hearings staffing meetings phone conferences home visits planned leave of staff and important deadlines that will assist the staff in case management. Maintains department credit card statement and reconciliation for purchases. Processes orders/payments in Microix as needed as well as staff payments for bills to remain current with all service providers vendors etc. Assists with monthly budgets and completing budget modifications when needed. As directed by supervisor creates forms for better client service follows up with tasks and notifies supervisor on completion in a timely in departmental staff meetings and notary need to transport children out of state and/or assist Caseworkers in transports. Ensures car seat placement meets safety laws. Performs other duties as ResponsibilitiesThis position will act as direct supervisor of the departments Administrative Assistant and Senior Administrative Assistant. Responsible for ensuring staff are following all PTOI policies and procedures may delegate tasks as needed to assist the department needs. Responsibilities include training hiring coaching; planning assigning and directing work; appraising performance; addressing complaints and resolving problems. Qualifications and RequirementsTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or ExperienceMust have an Associates Degree in a related field and four years of experience in administrative support to a senior level executive; or equivalent combination of education and experience. Or must demonstrate the ability to successfully perform job duties. Knowledge of and work experience in child welfare is preferred. Intermediate to advanced skills in Microsoft Word and Excel required. Responsible for completing car seat safety training and staying up to date on car seat SkillsAbility to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers clients and other employees of the SkillsAbility to add and subtract two digit numbers and to multiply and divide with 10s and 100s. Ability to perform these operations using units of American money and weight measurement volume and AbilityAbility to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized Or CertificatesMust pass Washington State Department of Social and Health Services (DSHS) criminal history and CPS background inquiry every two years unless otherwise have and maintain a valid and unrestricted Washington State Drivers License and proof of insurance. Drivers License must not contain any restrictions that would prevent an employee from operating a GSA vehicle or from complying with the Puyallup Tribe Vehicle Use Policy. Other RequirementsMust be willing to attend training for professional cooperatively to establish and maintain professional relationships with other Tribal departments that are responsible for sharing highly confidential with a variety of highly confidential information and as a result handles the information professionally and maintains strict confidentiality at all times. Report to work on time and maintains consistent daily attendance at past tuberculosis have and maintain a CPR/First Aide DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or employee frequently is required to stand and employee is occasionally required to stand and stoop kneel crouch or employee must occasionally lift and/or move up to 50 vision abilities required by this job include close vision color vision and ability to adjust the ability to drive a GSA passenger motor vehicle. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential is stressful at times due to the sensitive or confidential issues addressed as well as the number of assignments and deadlines that are noise level is usually physical exertion is low to is performed in an office setting and occasionally off travel to transport children is required and occasionally out of are frequent contacts and many interruptions during the may be stressful at times due to the sensitive or confidential issues being addressed and the number of deadlines and assignments Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of Preference Employer as Required by LawOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email Puyalupabsh St. Tacoma WA 98404