Chief Deputy Clerk (Type II)

Reporting directly to the Clerk of Court the Chief Deputy provides leadership direction and oversight for the day-to-day operations of the Clerks this role the Chief Deputy assists the Clerk with strategic planning develops and implements organizational procedures and manages daily operations including case management courtroom services statistical reporting information technology and human resources as well as finance budget procurement and space and facilities.

Duties include but are not limited to the following:

• Operational Oversight: Managing the day-to-day operations and functions of the Clerks Office to ensure efficiency accuracy and compliance.
• Workforce Leadership: Leading coaching and mentoring staff while fostering a collaborative team environment promoting open communication and providing necessary resources.
• Policy & Regulatory Compliance: Interpreting applying and ensuring strict compliance with applicable statutes local rules and the Guide to Judiciary Policy while analyzing their impact on court operations and making proactive recommendations to the Clerk.
• Process Optimization: Proposing developing communicating and evaluating operational policies procedures and Court plans to enhance productivity and organizational effectiveness.
• Information & Records Management: Overseeing the receipt preparation maintenance retention and control of all official court records and materials.
• Judicial & Executive Consultation: Consulting with judges the Clerk of Court and management staff to identify institutional challenges analyze operational issues and recommend solutions.
• Financial Stewardship: Managing the Courts financial functions including assisting with budget planning executing spending plans approving procurement requests reconciling financial reports and serving as the alternate Certifying Officer.
• Internal Controls: Overseeing internal controls maintaining proper separation of duties and implementing corrective actions to remedy any deficiencies or violations.
• Data & Compliance: Directing and supervising accurate preparation analysis and submission of statistical reports and official audits.
• Organizational Design: Continuously reviewing and analyzing organizational structures reporting relationships and functional assignments to effectively meet current and future operational needs.
• Human Resources Management: Participating in the recruitment selection training and promotion of staff while driving accountability and managing performance standards for Clerks Office personnel.
• Executive Support: Executing special projects and performing other leadership duties as assigned by the Clerk of Court.

• All applicants must be United States citizens or be eligible to work in the United States.
• Successfully complete a ten-year background investigation and subsequent favorable suitability determination and every five years thereafter will be subject to a re-investigation.
• Use Electronic Fund Transfer (EFT) for payroll direct deposit.
• Adhere to the Code of Conduct for Judicial Employees.

Minimum Qualifications

• Education: A high school graduate or equivalent.
• Experience: A minimum of three years of general experience and three years of progressively responsible specialized experience.

• a general knowledge of management practices and administrative processes
• skill in dealing with others in person-to-person work relationships and
• the ability to exercise mature judgement.