Certification Typist Quality Administrator

Element is seeking a highly organized detail-oriented Certification Typist / Quality Administrator to support the preparation review verification and delivery of customer certifications quality documentation and technical reports.

This role serves as a critical quality checkpoint ensuring that customer data test results certifications and supporting documentation are accurate complete and compliant with customer and company requirements.

The ideal candidate has experience in administrative support executive assistance legal document preparation records management quality administration or other document-intensive environments where accuracy organization and attention to detail are essential. Success in this role requires strong analytical skills the ability to verify numerical and technical information and a commitment to maintaining the integrity of customer records and certifications.

Pay Range: $22.00 - $28.00 per hour

Certification & Documentation Management
Prepare format proofread and finalize customer certifications technical reports and quality documentation.
Review completed certifications and reports for accuracy completeness consistency and compliance with customer requirements.
Verify numerical data test values specifications material information and supporting documentation before release.
Ensure certifications accurately reflect laboratory results customer purchase order requirements and applicable standards.
Identify discrepancies omissions or inconsistencies and coordinate corrections with technical and operational staff.
Track revised corrected and reissued certifications while maintaining version control and documentation history.

Quality Data Review & Verification
Perform detailed reviews of quality records test reports and customer documentation to ensure data accuracy.
Verify calculations measurements quantities dates specifications and associated documentation.
Conduct quality checks to ensure information entered into company systems matches source documentation.
Maintain logs of certification corrections internal quality findings and documentation revisions.
Support quality initiatives through accurate recordkeeping and process compliance.

Administrative & Document Control Support
Organize maintain and manage electronic and physical filing systems for active and completed work orders.
Process incoming requests and documentation while ensuring proper record retention and traceability.
Batch scan completed files and verify successful electronic storage within company systems.
Maintain document control procedures to ensure accurate retrieval distribution and archiving of records.
Assist with record audits and document retrieval requests as needed.

Customer & Internal Coordination
Review customer purchase orders and documentation requirements to ensure requirements are properly captured.
Communicate professionally with customers and internal departments regarding documentation requests and discrepancies.
Collaborate with laboratory personnel planners technicians and management to resolve documentation issues.
Support departmental workflow priorities to ensure timely delivery of completed certifications and reports.

Required
High School Diploma or GED.
Minimum two years of experience in an administrative document control executive support quality administration legal typing records management or similar detail-oriented role.
Advanced typing proofreading and document preparation skills.
Strong proficiency in Microsoft Word Excel Outlook and Adobe Acrobat.
Excellent organizational skills and attention to detail.
Ability to review and verify numerical data with a high degree of accuracy.
Strong written and verbal communication skills.

Preferred
Associate degree or related educational background.
Experience in quality systems compliance administration aerospace manufacturing laboratory engineering or technical environments.
Experience reviewing technical reports certifications contracts legal documents or regulated documentation.
Knowledge of document control principles and quality record management.

Work Environment
Office-based environment with occasional interaction within laboratory and testing operations.
Extended periods of keyboarding document review and computer work.
Occasional lifting of files and office materials up to 15 pounds.
Fast-paced environment with multiple deadlines and competing priorities.

At Element we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming the worlds most trusted testing partner.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age disability ethnic origin gender marital status race religion responsibility of dependents sexual orientation or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

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